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authorized by the City Attorney in connection with the performance of duties <br />under this Agreement. <br />ii. City agrees to reimburse in-house printing, copying, and reproduction charges at <br />the rate of 20 cents per page. <br />iii. City will not reimburse Attorneys for Lexis, Westlaw or other paid legal <br />research subscription services for ordinary legal research. However, City will <br />reimburse Attorneys for extraordinary legal research costs related to a <br />complex legal matter or assignment if pre -approved in writing by the City <br />Attorney. <br />iv. City will not reimburse Attorneys for ordinary document management <br />systems used for discovery purposes or any other purpose unless such <br />technology is deemed necessary by the City Attorney and pre -approved in <br />writing by City Attorney. <br />V. City agrees to reimburse Attorneys for their direct payments to vendors, <br />consultants, or experts for work in connection with the performance of duties <br />under this Agreement. Attorneys agree to seek authorization from City <br />Attorney before retaining experts and consultants. <br />vi. City will reimburse automobile travel at the standard mileage rate in effect at <br />the time of billing by the Internal Revenue Sei vice. <br />vii. Any costs in excess of $5,000 require City Attorney approval prior to incurring <br />the expense. All expenses must have supporting documentation submitted with <br />the invoice. <br />3. METHOD OF PAYMENT Attorneys shall submit a monthly statement specifying the <br />services performed, dates and number of hours, and an itemization of expenses related thereto <br />with supporting documentation (i.e. receipts, invoices, copy of check, etc.). City acknowledges <br />that the fees incurred for work performed by Attorneys on its behalf are due and owing within 30 <br />days of the work being performed. At Attorneys' discretion, they may choose to defer payment. <br />Notwithstanding this, City agrees that it shall tender payment within 30 days of written demand <br />by Attorneys for payment. Unless expressly stated thereon, monthly statements generated by <br />Attorneys shall not constitute written demand, but shall simply be a written reflection of work <br />performed and fees incurred. City will not pay interest on unpaid monthly statements. <br />4. CONTROL OF LEGAL MATTERS Attorneys agree that each and every matter or <br />proceeding in which they undertake to assist the City Attorney, as aforesaid, shall be and remain <br />under, and subject to the control and direction of said City Attorney at all stages, and that they shall <br />at all times keep the City Attorney informed of all matters pertaining thereto. City will keep <br />Attorneys informed of all significant developments in matters relating to any representation <br />undertaken by Attorneys. Attorneys further agree, if and when their retention hereunder is <br />terminated by City, as hereinafter specified, they shall return to City Attorney any and all files then <br />2 <br />