Item 25 - Agreement with HCI Environmental & Engineering Service for Police Range Cleaning Services

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Police Department www.santa-ana.org/pd Item # 25 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 17, 2022 TOPIC: Agreement with HCI Environmental & Engineering Service for Police Range Cleaning Services AGENDA TITLE: Approve a Three-Year Agreement with HCI Environmental & Engineering Service for Police Range Cleaning Services (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with HCI Environmental & Engineering Service for police firing range cleaning and ventilation system filter replacement for the period of June 1, 2022 through May 31, 2025 in an amount not to exceed $203,364, which includes a ten-percent contingency ($18,488), subject to non- substantive changes approved by the City Manager and City Attorney. DISCUSSION The Police Department firing range regularly accumulates large amounts of lead due to range training, which is conducted on a monthly basis. As a result, the firing range requires regular cleaning by a certified hazardous materials removal company to ensure the safety of Police Department personnel. On February 3, 2022, the Police Department issued Request for Proposals (RFP) No. 22-020 to select a vendor for a new three-year agreement. Five contractors attended the mandatory job walk, and on March 3, 2022 one proposal was received from HCI Environmental & Engineering Service (HCI). HCI is the incumbent contractor. The Police Department is recommending the City enter into a three-year agreement with HCI. HCI possesses the required environmental certifications and has performed range cleaning services for the Santa Ana Police Department firing range since 2018. HCI will clean the bullet trap in upper range on Year 1 and Year 3 (FY 2022-23 and FY 2024-25 respectively), and clean the bullet trap in both upper and lower range (which receives less use) during Year 2 (FY 2023-24). HCI will be responsible for replacing and disposing of the range filters on a quarterly basis. The Police Department will provide the filters to save cost. HCI will also clean the forensic ballistic firing test tank on an annual basis.