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Parks, Recreation, and Community Services <br />www.santa-ana.org/parks <br />Item # 27 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />May 17, 2022 <br />TOPIC: Agreement with Superior Property Services for Hardscape Pavement Cleaning <br />AGENDA TITLE: <br />Approve an Agreement with Superior Property Services, Inc. to Provide Hardscape <br />Pavement Cleaning and Infectious Waste Removal Services for an Annual Amount not <br />to exceed $316,642 (Non-General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with Superior Property Services, <br />Inc. to provide hardscape pavement cleaning and infectious waste removal services for <br />an annual amount not to exceed $316,642, which includes a 20-percent contingency, for <br />a term from July 1, 2022 through June 30, 2026, subject to non-substantive changes <br />approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency (PRCSA)’s Park Services <br />Division maintains the Santa Ana Civic Center as part of the Civic Center Joint Powers <br />Authority with the County of Orange. On January 24, 2022, PRCSA issued a Request for <br />Proposals (RFP) for hardscape pavement cleaning and infectious waste removal <br />services. The RFP was posted on PlanetBids, where 30 vendors were notified, 26 <br />vendors downloaded the RFP, and one vendor submitted a proposal. <br />The proposal submitted is from the existing vendor that currently provides services in the <br />Civic Center. An evaluation committee reviewed the proposal. Due to the experience of <br />the vendor in working in the area, as well as the professional working relationship with <br />the City, the evaluation committee made a recommendation to continue with Superior <br />Property Services, Inc. for a four-year agreement. <br />Proposed in Fiscal Year 2022-23 is for Park Maintenance Services to transfer from <br />PRCSA to the Public Works Agency (PWA), where they will continue to manage the use <br />of these services as well as the overall maintenance of the parks. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action.