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Item 23 - Agreement for Santa Ana Main Library Renovation
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04/19/2022 Regular
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Item 23 - Agreement for Santa Ana Main Library Renovation
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8/16/2023 9:58:08 AM
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8/16/2023 9:57:02 AM
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City Clerk
Doc Type
Agenda Packet
Agency
Clerk of the Council
Item #
23
Date
4/19/2022
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JAN-FEB MAR-APR MAY-JUN JUL-AUG 14-20 MONTHS <br />SANTA ANA LIBRARY RENOVATION <br />DRAFT WORK PLAN <br />Project Management Team (PMT) <br />Staff + <br />Technical <br />Stakeholders + Community <br /> Develop 50% design <br />package — drawings, outline <br />specifications <br /> Technical meetings <br /> 50% estimate of probable <br />construction cost <br /> Develop 90% plan <br />check package — all <br />disciplines <br /> Technical meetings <br /> 90% estimate of <br />probable construction <br />cost <br /> Submit plan check <br />set for Public Works <br />CIP Engineering and <br />Library staff review <br /> Pre-bid <br />meeting <br /> Respond <br />to bidders’ <br />questions <br /> Addenda <br /> Attend pre-construction <br />meeting, jobsite meetings + <br />job inspection visits <br /> Respond to RFIs <br /> Review contractor submittals <br /> Punch list review <br /> Review furniture installation <br /> Compile certificates, record <br />drawings, warranties, <br />manuals, etc. <br /> Conceptual design options <br /> Interior design values <br /> Children’s Library visioning <br /> Refine preferred design option <br /> Interior/exterior renderings <br /> Building system narratives <br /> Preliminary code analysis <br /> Technical meetings <br /> Updated project cost model <br />SEP-OCT NOV-DEC <br />Construction Meetings <br /> Project controls and <br />communication tools <br /> Review available <br />documents and <br />information <br /> Site and building <br />assessment <br /> Preliminary project <br />cost model <br /> Program verification <br /> Confirm project <br />scope and budget <br /> Confirm applicable <br />historic registry <br />requirements <br /> Develop 100% <br />backcheck/bid set <br /> Submit backcheck set <br />to Library, Planning <br />and Building, HRC, <br />Public Works CIP <br />Engineering <br /> FFE procurement <br />package <br /> Updated estimate of <br />probable construction <br />cost <br />PROJECT PARTICIPATION <br />2022 20242023 <br />RE-OPENING <br />Library <br />Staff <br />HRC <br />GROUP 4 <br />TASK 1: PRE-DESIGN TASK 2: CONCEPT/SCHEMATIC DESIGN TASK 3: DESIGN DEVELOPMENT TASK 4: CONSTRUCTION DOCUMENTS TASK 5: BIDDING, CA, CLOSEOUT <br />GROUNDBREAKING <br />City Council <br />Community <br />TM: Planning <br />and Building <br />HRC HRC <br />Library <br />Staff <br />Library <br />Staff TM: Planning <br />and Building <br />TM: Planning <br />and Building <br />City Council <br />EXHIBIT C - PROPOSAL
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