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JAN-FEB MAR-APR MAY-JUN JUL-AUG 14-20 MONTHS <br />SANTA ANA LIBRARY RENOVATION <br />DRAFT WORK PLAN <br />Project Management Team (PMT) <br />Staff + <br />Technical <br />Stakeholders + Community <br /> ƒDevelop 50% design <br />package — drawings, outline <br />specifications <br /> ƒTechnical meetings <br /> ƒ50% estimate of probable <br />construction cost <br /> ƒDevelop 90% plan <br />check package — all <br />disciplines <br /> ƒTechnical meetings <br /> ƒ90% estimate of <br />probable construction <br />cost <br /> ƒSubmit plan check <br />set for Public Works <br />CIP Engineering and <br />Library staff review <br /> ƒPre-bid <br />meeting <br /> ƒRespond <br />to bidders’ <br />questions <br /> ƒAddenda <br /> ƒAttend pre-construction <br />meeting, jobsite meetings + <br />job inspection visits <br /> ƒRespond to RFIs <br /> ƒReview contractor submittals <br /> ƒPunch list review <br /> ƒReview furniture installation <br /> ƒCompile certificates, record <br />drawings, warranties, <br />manuals, etc. <br /> ƒConceptual design options <br /> ƒInterior design values <br /> ƒChildren’s Library visioning <br /> ƒRefine preferred design option <br /> ƒInterior/exterior renderings <br /> ƒBuilding system narratives <br /> ƒPreliminary code analysis <br /> ƒTechnical meetings <br /> ƒUpdated project cost model <br />SEP-OCT NOV-DEC <br />Construction Meetings <br /> ƒProject controls and <br />communication tools <br /> ƒReview available <br />documents and <br />information <br /> ƒSite and building <br />assessment <br /> ƒPreliminary project <br />cost model <br /> ƒProgram verification <br /> ƒConfirm project <br />scope and budget <br /> ƒConfirm applicable <br />historic registry <br />requirements <br /> ƒDevelop 100% <br />backcheck/bid set <br /> ƒSubmit backcheck set <br />to Library, Planning <br />and Building, HRC, <br />Public Works CIP <br />Engineering <br /> ƒFFE procurement <br />package <br /> ƒUpdated estimate of <br />probable construction <br />cost <br />PROJECT PARTICIPATION <br />2022 20242023 <br />RE-OPENING <br />Library <br />Staff <br />HRC <br />GROUP 4 <br />TASK 1: PRE-DESIGN TASK 2: CONCEPT/SCHEMATIC DESIGN TASK 3: DESIGN DEVELOPMENT TASK 4: CONSTRUCTION DOCUMENTS TASK 5: BIDDING, CA, CLOSEOUT <br />GROUNDBREAKING <br />City Council <br />Community <br />TM: Planning <br />and Building <br />HRC HRC <br />Library <br />Staff <br />Library <br />Staff TM: Planning <br />and Building <br />TM: Planning <br />and Building <br />City Council <br />EXHIBIT C - PROPOSAL