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Parks, Recreation, and Community Services <br />www.santa-ana.org/parks <br />Item # 26 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />April 5, 2022 <br />TOPIC: Agreement with Stage Plus, Inc. for Stage Rental Service <br />AGENDA TITLE: <br />Agreement with Stage Plus, Inc. for Stage Rental Service at City Events for an Annual <br />Amount not to Exceed $158,000 for the Period April 1, 2022 to March 31, 2025, for a Total <br />Agreement Amount of $474,000 (General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with Stage Plus, Inc. for stage rental <br />service at City events for an annual amount not to exceed $158,000 for the period April 1, <br />2022 to March 31, 2025, for a total agreement amount of $474,000, subject to non- <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />On December 20, 2021, staff issued a Request for Proposals (RFP) for various special <br />event services. The RFP supports the Parks, Recreation, and Community Services Agency <br />(PRCSA)’s efforts to bring together the elements needed to provide multiple City-produced <br />events throughout the year. <br />An evaluation committee consisting of representatives from PRCSA reviewed and rated the <br />proposals according to the criteria listed in the RFP. The criteria includes firm/team <br />experience, references/relevant experience, manner for performing services, and fee. The <br />City received four proposals. Below are the results of the evaluation: <br />Company Score <br />Stage Plus, Inc.280 <br />The Perfect Event 254 <br />Groovelabs 174 <br />Atmosphere Events 136 <br />Based on the results of the evaluation scores, PRCSA is recommending entering into an <br />agreement with Stage Plus, Inc. for a three-year term. Use of these services will be <br />contingent on the City’s approval of funding for City events each fiscal year.