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Parks, Recreation, and Community Services <br />www.santa-ana.org/parks <br />Item # 28 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />April 5, 2022 <br />TOPIC: Agreement with A1 Party Rental for Event Equipment Rental Services <br />AGENDA TITLE: <br />Agreement with A1 Party Rental for Event Equipment Rental Services at City Events for an <br />Annual Amount not to exceed $86,000 for the Period April 1, 2022 to March 31, 2025, for a <br />Total Agreement Amount of $258,000 (General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with A1 Party Rental for event <br />equipment rental services at City events for an annual amount not to exceed $86,000 for the <br />period April 1, 2022 to March 31, 2025, for a total agreement amount of $258,000, subject to <br />non-substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />On December 20, 2021, staff issued Request for Proposal (RFP) for various special event <br />services. The RFP supports the Parks, Recreation, and Community Services Agency <br />(PRCSA)’s efforts to bring together the elements needed to provide multiple City-produced <br />events throughout the year. <br />An evaluation committee consisting of representatives from PRCSA reviewed and rated the <br />proposals according to the criteria listed in the RFP. The criteria includes firm/team <br />experience, references/relevant experience, manner for performing services, and fee. The <br />City received one proposal. City staff reviewed the proposal and based on the results of the <br />review and experience in working with the vendor in the past, PRCSA is recommending <br />entering into an agreement with A1 Party Rental for a three-year term. Use of these services <br />will be contingent on the City’s approval of funding for City events each fiscal year. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funds will be budgeted and made available in the following account for the specified <br />years: