Item 13 - Reprographic Paper and Envelopes

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Contracts for Reprographic Paper and Envelopes March 15, 2022 Page 2 2 4 8 6 Since only one bid was received, Purchasing staff conducted research into why vendors did not submit a bid. Feedback from vendors indicated the paper industry is currently experiencing shortages due to supply chain disruptions and frequent pricing increases on all paper grades. Therefore, vendors could not commit to pricing as requested for a contract term. With the industry volatility, staff recommends entering into a contract with an additional vendor to ensure availability and to allow for competitive quotes on orders throughout the contract. Veritiv Operating Company is a current vendor supplying paper to the City and has performed satisfactorily. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funds for this contract are available and will be budgeted in future years in the Finance & Management Services and Police Department accounts as follows: Fiscal Year Accounting Unit- Account # Accounting Unit, Account Description Amount FY 21-22 07110100-63001 Finance & Management Central Services $16,700 FY 21-22 01114450-63001 Police Property & Facilities $10,000 FY 22-23 07110100-63001 Finance & Management Central Services $50,000 FY 22-23 01114450-63001 Police Property & Facilities $30,000 FY 23-24 07110100-63001 Finance & Management Central Services $50,000 FY 23-24 01114450-63001 Police Property & Facilities $30,000 FY 24-25 07110100-63001 Finance & Management Central Services $50,000 FY 24-25 01114450-63001 Police Property & Facilities $30,000 FY 25-26 07110100-63001 Finance & Management Central Services $33,300 FY 25-26 01114450-63001 Police Property & Facilities $20,000 Total $320,000 Submitted By: Kathryn Downs, Executive Director - Finance & Management Services David Valentin, Police Chief Approved By: Kristine Ridge, City Manager