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CITY OF SANTA ANA <br />RFQ No. 22-005 State Legislative Advocacy Services Page 11 of 29 <br /> <br /> <br />Other Expenses: The Contractor will be responsible for all costs related to photo <br />copying, telephone communications, fax communications, and parking while on City <br />sites during the performance of work and services under this Contract. <br /> <br />E. CONTRACTOR’S PROJECT MANAGER/KEY PERSONNEL <br />Except as formally approved by the City, the key personnel identified in Contractor’s <br />statement of qualificationsshall be the individuals who will actually complete the work. <br />Changes in staffing must be reported in writing and approved by the City. The City shall <br />have the right to require the removal and replacement of the Contractor’s Project <br />Manager and key personnel under the awarded contract. The City shall notify the <br />Contractor in writing of such action. The City is not required to provide any reason, <br />rationale, or additional factual information if it elects to request any specific key <br />personnel be removed from performing services under the awarded contract. The City <br />shall review and approve the appointment of the replacement for the Contractor’s <br />personnel. Said approval shall not be unreasonably withheld. <br /> <br />Standards of Conduct: Contractor’s personnel shall be courteous and maintain good <br />working relationships with all stakeholders, state or outside agencies, other team <br />members and staff within the City. <br /> <br />Criminal Background Certification: Contractor certifies that all employees working on this <br />contract have had a criminal background check at Contractor’s cost and that said <br />employees are clear of any sexual and drug-related convictions. Contractor further <br />certifies that all employees hired by Contractor or Subcontractor shall be free from any <br />felony convictions. City reserves the right to require Contractor to pay fingerprinting fees <br />for personnel assigned to work in sensitive areas. <br /> <br />F. COST <br />The price and amount of the Cost Proposal/Fee Schedule must have been arrived at <br />independently and without consultation, communication, agreement or disclosure with <br />or to any other Subcontractor, Respondent or prospective Respondent. <br /> <br />Prices offered by Respondents in their proposals are an irrevocable offer for the term of <br />the contract and any contract extensions. The awarded Contractor agrees to provide the <br />purchased services at the costs, rates, and fees as set forth in their Fee Schedule in <br />response to this RFQ. No other costs, rates or fees shall be payable to the awarded <br />Subcontractor for implementation of their proposal. <br /> <br />G. DATA RETENTION <br />Contractor shall be responsible for retaining data, records, and documentation for the <br />preparation of required items. These materials shall be made available to and as <br />requested by City. <br /> <br />All materials, documents, data or information obtained from the City Data files or any <br />City medium furnished to Contractor in the performance of an awarded contract will at <br />all times remain the property of the City. Such data or information may not be used or <br />copied for direct or indirect use by Contractor after completion or termination of this <br />Contract without the express written consent of the City. All materials, documents, data <br />or information, including copies, must be returned to the City at the end of the contract. <br /> <br />All data, documents and other products used, developed, or produced during response <br />preparation of the RFQ will become property of the City. All responses to the RFQ shall