Item 19 - On -Call Electrical Repair and Rehabilitation Services

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Public Works Agency www.santa-ana.org/pw Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report February 15, 2022 TOPIC: On -Call Electrical Repair and Rehabilitation Services AGENDA TITLE Approve Agreements with Inter -Pacific, LEED Electric, Inc., and M. Brey Electric, Inc. for On -Call Electrical Repair and Rehabilitation Services, for a Total Amount Not to Exceed $6,000,000 for up to a Five -Year Term (Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute agreements with Inter -Pacific, LEED Electric, Inc., and M. Brey Electric, Inc. to provide on -call electrical repair and rehabilitation services, for a three-year period beginning February 15, 2022 and expiring February 14, 2025, with provisions for one, two-year renewal period exercisable by the City Manager and City Attorney, with a shared aggregate amount not to exceed of $6,000,000, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency's Water Resources Division oversees and maintains the daily operations of the City's water and sanitary sewer systems. The water system is composed of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to Metropolitan Water District. The system has an average daily demand of 30 million gallons from its roughly 45,000 service connections. The City's water system heavily relies on complex electrical systems to operate the various reservoir stations, well sites, lift stations, interconnections, pressure -reducing valves, and the facilities that house them. Licensed electricians with specialized knowledge in these systems are needed to perform regular maintenance, installation, repair, and replacement to ensure machinery is operating efficiently and effectively. On October 14, 2021, the Public Works Agency issued Request for Proposals (RFP) 21- 122 for on -call electrical repair and rehabilitation services. The RFP was advertised on the City's online bid management and publication system with bids due on November 16, 2021. Forty-one vendors were notified and 39 vendors downloaded proposal files. Four proposals were received and evaluated by a selection committee. Based on the criteria