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Smart Parking Meter Upgrades <br />February 15, 2022 <br />Page 2 <br />2 <br />4 <br />3 <br />2 <br />In addition to the modem upgrade, IPS Group, Inc. is offering the City an opportunity to <br />purchase extended warranty for the meters at a competitive rate, which is in the City’s <br />best interest financially (and for efficiency). The City has the discretion to opt in to either <br />a 12-month extended warranty or 60-month extended warranty at a cost of $210 per meter <br />after the modem upgrade has been completed at a cost of $185. Warranty coverage <br />specifications are outlined in the Exhibit 1. The most comprehensive option is to purchase <br />the 60-month extended warranty after the modem upgrade is completed because it will <br />provide long-term sustainability, and is the most cost-efficient compared to purchasing <br />and installing new meters that range in cost of $500,000. City parking meter technicians <br />have extensive experience with installing, troubleshooting, and repairing meters. Further, <br />staff has the expertise to make the determination to send the meters for full repair to IPS <br />Group, Inc. as needed. <br />Santa Ana Municipal Code Section 2-807 requires that contracts for City purchases be <br />awarded on the basis of obtaining maximum quality goods, services or performance at a <br />minimum cost for the City after a competitive process. The Municipal Code also allows <br />for awards of purchase that are exempt from the bidding process whenever the City <br />desires to maintain an established aesthetic standard and/or functional characteristic for <br />the purpose of preserving appearance and/or a cost savings for replacement. The City <br />has approximately 575 smart meters, which are proprietary meters that only IPS Group, <br />Inc. can repair or upgrade. <br />The IPS Group, Inc. smart meters have been reliable, easy to use, and offer multiple <br />payment options. It will also be the most time efficient and cost effective to upgrade the <br />modems and purchase the extended warranty instead of acquiring new meters. <br />Product/Service Price Per Unit <br />4G Modem Upgrade (includes new solar panel)$ 185 <br />Optional: RMA Repair Service (includes 90 day warranty)$ 95 <br />Shipping Free <br />Optional: Extended Warranty for 60 months <br />(City may exercise this option at any point up to 1-year from date <br />of repair) <br />$ 210 <br />Total $ 490 <br /> <br />FISCAL IMPACT <br />Funds are available in the Parking Enterprise account (no. 02718131-62300) and will be <br />appropriated in the future fiscal year budgets as follows: <br />Fiscal Year Accounting Unit- <br />Account Fund Description Annual Amount <br />FY 2021-2022 02718131-62300 Parking Enterprise $ 100,000