Item 11 - Joint Agreement with OC for the 800MHz Countywide Coordinated Communications System (CCCS)

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Attachment A - Joint Agreement for 800 MHz CCCS Page 16 of 83 integrity of System equipment and Sites and any necessary maintenance or repairs, and allocating for unforeseen events which may lead to additional expenses outside of the standard operational costs. Such items will be defined within a Ten -Year Plan, which will be presented to and approved annually by the Governance Committee. The Lead Agency shall submit an updated Ten -Year Plan to the Governance Committee annually for review and approval. 5.6 Reserve Fund The Governance Committee shall review and approve a long-term financial plan to ensure funds are available for the System's capital needs as defined in the annually updated Ten -Year Plan, as well as for any unforeseen emergency expenses. A Reserve Fund has been established to ensure adequate funds are available for ongoing maintenance, upgrades, and unforeseen expenses which may arise outside of operational costs. 5.6.1 The Reserve Fund shall be funded in the following manner: 5.6.1.1 Contributions by Partner Agencies The Partner Agencies are responsible for providing funds for deposit to the Reserve Fund. The Lead Agency shall submit the cost of each Partner Agency along with the Fiscal Year Budget described in section 5.3. The Governance Committee shall approve the Reserve Fund contributions as part of the annual budget review and adoption process. 5.6.1.2 System Entry Fees All System Entry Fees collected per 5.2.2 of this Agreement shall be deposited into the Reserve Fund. 5.6.1.3 System Operation Budget Surplus In the event of a System Operation Budget Surplus at the Year -End Settlement, that System Operation Budget Surplus shall be deposited into the Reserve Fund. 5.7 System Modification Cost Any costs associated with System Modifications shall be addressed as outlined is section 4.4 of this agreement. 16