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Public Works Agency <br />www.santa-ana.org/pw <br />Item # 22 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />January 18, 2022 <br />TOPIC: On -Call Welding Services Agreements <br />AGENDA TITLE <br />Approve Agreements with Vicon Enterprises, Inc. and Superior Hot Tapping Services, <br />Inc. for On -Call Welding Services, for a Total Amount not to Exceed $500,000, for up to <br />a Five -Year Term (Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute agreements with Vicon Enterprises, Inc. and <br />Superior Hot Tapping Services, Inc. to provide on -call welding services, for a three-year <br />term beginning January 18, 2022 and expiring January 17, 2025, with provisions for one, <br />two-year renewal period exercisable by the City Manager and City Attorney, with a shared <br />aggregate amount not to exceed of $500,000, subject to non -substantive changes <br />approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency's Water Resources Division oversees and maintains the daily <br />operations of the City's water and sanitary sewer systems. The water system is composed <br />of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, <br />10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating <br />stations, and seven connection points to the Metropolitan Water District. The system has <br />an average daily demand of 30 million gallons from its roughly 45,000 service <br />connections. <br />To continue to meet customer demand, the Water Resources Division utilizes <br />professional contractors for on -call welding services to help maintain, repair, and install <br />metal pipes and associated fittings at water pumping facilities, lift stations, and other <br />municipal utility facilities. Due to the high-pressure applications and structural <br />components of the water system, it is imperative that professional welding services are <br />utilized to ensure proper standards and applicable codes are met and followed. <br />On August 24, 2021, the Public Works Agency issued Request for Proposals (RFP) No. <br />21-098 for on -call professional welding and fabrication services for the City's water <br />system. The RFP was advertised on the City's online bid management and publication <br />system, with bids due on September 16, 2021. System records indicate 183 vendors were <br />