Item 22 - Rock, Sand, and Gravel Purchase

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Public Works Agency www.santa-ana.org/pw Item # 22 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 21, 2021 TOPIC: Rock, Sand, and Gravel Purchase AGENDA TITLE Award a Purchase Order to P.T.I. Sand & Gravel, Inc., in an Amount Not to Exceed $487,500 for up to a Five-Year Term for the Purchase of Rock, Sand, and Gravel (Specification No. 21-134) (Non-General Fund) RECOMMENDED ACTION Award a blanket purchase order contract to PTI Sand & Gravel, Inc. for the purchase of rock, sand, and gravel in an annual amount of $97,500, for a total amount not to exceed $487,500, a for a one-year period beginning January 1, 2022, and expiring December 31, 2022, with provision for four one-year renewal periods exercisable by the City Manager and City Attorney, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency’s Water Resources Division oversees and maintains the daily operations of the City’s water and sanitary sewer systems. To perform maintenance and repair services the Division requires an assortment of road materials, including rock, sand, and gravel. These base materials are used when repairing any asphalted surface. The contract for rock, sand and gravel is designed to provide quality product at significant savings based on quantity pricing. These base materials are purchased by Central Stores staff and stocked at the City’s Corporate Yard to ensure they are available when required. An Invitation for Bids (IFB) for rock, sand and gravel was advertised on November 22, 2021, on the City’s online bid and management publication system. A summary of the Invitation for Bids and bids received is as follows: 280 Vendors notified 4 Santa Ana vendors notified 17 Vendors downloaded bid 5 Bids received 0 Bids received from Santa Ana Vendors