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Engineering Software Maintenance and Technical Support Services <br />December 21, 2021 <br />Page 2 <br />2 <br />3 <br />4 <br />7 <br />expense. However, software maintenance and support would still have to be purchased <br />through Bentley Systems, Inc. Also, changing to a different CAD platform at this time <br />would not provide any technological benefit. However, in addition to requiring an <br />immediate investment in new software licenses, all users would have to be retrained, <br />archived engineering and GIS files would have to be transferred, and current projects <br />would have to be developed in a new, unfamiliar engineering environment. <br />Staff is recommending approval of the Request for Exception to Competitive Bidding and <br />authorization to award a purchase order agreement for the term of one year with up to <br />four 1-year renewal options. If technology becomes available during the next five years, <br />the City can choose not to renew and to implement a suitable transition plan. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />The cost of maintenance for the first year of the agreement is $73,283. However, as Public <br />Works continues to fill vacancies, additional software licenses will be required. Funds up <br />to the $80,000 annual limit are available in the Public Works Agency Administrative <br />Services internal service fund Fiscal Year 2021-22 budget. The same amount will be <br />budgeted annually in subsequent fiscal years to accommodate staffing and/or any <br />reasonable pricing changes that may be implemented. <br />Fiscal <br />Year <br />Accounting Unit - <br />Account No. <br />Fund <br />Description <br />Accounting Unit - <br />Account No. Description Amount <br />2021-22 10117601-62300 <br />Public Works- <br />Admin & <br />Planning <br />Public Works Admin <br />Services - Contract <br />Services Professional <br />$80,000 <br />2022-23 10117601-62300 <br />Public Works- <br />Admin & <br />Planning <br />Public Works Admin <br />Services - Contract <br />Services Professional <br />$80,000 <br />2023-24 10117601-62300 <br />Public Works- <br />Admin & <br />Planning <br />Public Works Admin <br />Services - Contract <br />Services Professional <br />$80,000 <br />2024-25 10117601-62300 <br />Public Works- <br />Admin & <br />Planning <br />Public Works Admin <br />Services - Contract <br />Services Professional <br />$80,000 <br />2025-26 10117601-62300 <br />Public Works- <br />Admin & <br />Planning <br />Public Works Admin <br />Services - Contract <br />Services Professional <br />$80,000 <br />Total $400,000