Item 27 - Agreements for Grant Writing Services

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Agreement with Mark Thomas for Grant Writing Services December 21, 2021 Page 2 2 3 4 1 Firm City Rank Mark Thomas Irvine 1 Blais & Associates LLC Irvine 2 Engineering Solutions Services, LLC Laguna Hills 3 Staff recommends awarding an agreement (Exhibit 2) to Mark Thomas to provide grant writing services based upon the scope of work and selection criteria outlined in RFP 21- 111. Their proposal demonstrated the firm has the necessary capacity and expertise to complete the required services. The firm’s rates are reasonable and within industry standards, the team qualifications are appropriate for this project, and the proposal was determined to provide the best value for the City. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funds are budgeted and available for expenditure in the current Fiscal Year 2021-22. The reallocation of $125,000 in unspent Measure M2 Local Fairshare funds will make them available to fully fund the total costs of the agreement. The following table summarizes the funds budgeted to fund the grant writing services of $250,000 per the agreement. Since the scope of work is contingent on the schedule of future grant applications prepared and submitted, any remaining balances not expended at the end of the agreement term will be carried forward for expenditure into FY 2024-25 and FY 2025-26 in the event the optional extension periods are exercised. Fiscal Year Accounting Unit - Account No.Fund Description Accounting Unit - Account No. Description Amount Current Project Budget 2021-2022 03217662-66220 (Proj. 22-6899) Measure M Street Construction Measure M2 Local Fairshare, Improvements Other Than Building $125,000 Project Budget Reallocation 2021-2022 03217662-66220 (From Proj. 20-6899 To Proj. 22-6899) Measure M Street Construction Measure M2 Local Fairshare, Improvements Other Than Building $61,230