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<br />memorandums will be used to inform grant application efforts and can be used as appendices to the <br />grant applications. <br />4.4 Value Engineering <br />Mark Thomas will provide value engineering (VE) the project. The VE study will involve conducting a <br />thorough review of the project, including the Project Study Report Equivalent (PSRE) and preliminary <br />design and brainstorming and evaluating possible improvement opportunities. We will utilize in-house <br />staff to provide a “fresh set of eyes” to review plans and search for opportunities to reduce overall project <br />costs and right of way (ROW) needs while meeting the goals of the project and without impacting the <br />environmental clearance. <br />4.5 Updated Cost Estimate <br />It is critical to ensure the project costs are accurate and current while pursuing funding. Mark Thomas will <br />review the project cost estimate and evaluate the unit costs in comparison to recent project bid data as <br />well as ROW cost estimates. <br />PROJECT SCHEDULE <br />Mark Thomas has developed a project schedule that will position the City to pursue funding opportunities <br />as early as Spring 2022. This requires aggressively completing the funding plan and identifying grants to <br />pursue in the near-term. We have assumed a Notice to Proceed (NTP) date of December 22, 2021 <br />following the December 21, 2021 City Council Meeting. We will begin immediately reviewing the design <br />and identifying funding opportunities. A Kick-Off meeting will be scheduled for the first week in January <br />2022. The draft of the Funding Needs Analysis/Funding Plan will be delivered by February 11, 2022. The <br />funding workshop will be scheduled for the week of February 21, 2022. Following the workshop, the <br />Funding Needs Analysis/Funding Plan will be revised and delivered by April 1, 2022. Separate task <br />orders can be initiated for the development of specific grant applications and BCAs in March 2022 <br />following the selection of the grant opportunities at the funding workshop. Stakeholder coordination <br />efforts will begin by January 17, 2022. The bulk of this effort will be on going through May 27, 2022. <br />If the City desires to execute any of the optional tasks, specific delivery schedules can be prepared as <br />needed. It will be critical that all optional tasks performed be completed prior to the submission of the first <br />grant application. <br />The schedule chart below depicts the first six months of the project, which are the most critical to <br />establishing the funding approach. <br />GRANT WRITING SERVICES - SAGS <br />City of Santa Ana <br />MARK THOMAS <br />Scope of Works