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Agreement for eProcurement Suite of Modules <br />December 21, 2021 <br />Page 2 <br />The second one is the Contract Management module, which will expand the functionality <br />of the Vendor Management module in the maintenance and retrieval of the agency's <br />contracts. The third one is the Evaluation Management module, also known as Project <br />Management. Due to the increase in projects and solicitation for bids and proposals, the <br />Evaluation Management module will change the current practice of operating in a paper <br />environment when evaluating the submitted bids or proposals, switching to an online <br />evaluation process, thus saving valuable time. The cost to PWA for the three additional <br />modules amounts to $13,875 in Year One. <br />Santa Ana City Ordinance No. NS-2312 authorizes the City to utilize agreements from <br />any public agency employing a competitive solicitation process. The Interlocal Purchasing <br />System (TIPS) entered into an agreement with PlanetBids, Inc. for Management Software <br />and Services as a result of open, competitive solicitation, and meets the City's <br />requirement. <br />Additionally, the City acknowledges that there may be billings from the Consultant prior <br />to the date of this Agreement and intends this Agreement to cover services commencing <br />August 16, 2021, and City intends that any unpaid sums receivable by the Consultant for <br />services commending August 16, 2021 shall be covered under this agreement. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funds for this agreement are available and will budgeted in future years in the Finance & <br />Management Services and Public Works Agency accounts as follows: <br />Fiscal <br />Accounting <br />Fund <br />Accounting Unit, <br />Amount <br />Year <br />Unit -Account # <br />Description <br />Account Description <br />FY 21-22 <br />01110120-62300 <br />General Fund <br />Finance & <br />$14,092 <br />Management Services <br />Purchasing <br />FY 21-22 <br />10117601-62300 <br />PWA-Admin & <br />Public Works <br />$36,179 <br />Planning <br />Administrative Services <br />FY 22-23 <br />01110120-62300 <br />General Fund <br />Finance & <br />$13,397 <br />Management Services <br />Purchasing <br />FY 22-23 <br />10117601-62300 <br />PWA-Admin & <br />Public Works <br />$29,679 <br />Planning <br />Administrative Services <br />FY 23-24 <br />01110120-62300 <br />General Fund <br />Finance & <br />$13,598 <br />Management Services <br />Purchasing <br />