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Amend Contract for Ford Police Interceptor Vehicle Purchase <br />November 16, 2021 <br />Page 2 <br />A summary of the bid invitation and bids received is as follows: <br />379 Vendors were notified <br />17 Santa Ana vendors were notified <br />15 Vendors downloaded the bid packet <br />2 Bids received <br />0 Bids received from Santa Ana vendors <br />Two bids were received and opened on May 4, 2021, and evaluated as follows (Exhibit <br />1): <br />Vendor Location Amount <br />Fairway Ford Sales Inc. Placentia, CA $41,956.38 <br />Wondries Fleet Group Alhambra, CA $42,180.13 <br />The total cost for 25 units, including a $20,000 contingency, is $1,068,909.50. The bid <br />submitted by Fairway Ford Sales, Inc., is responsive to the specifications and meets the <br />City’s requirements. Fairway Ford has agreed to honor pricing submitted in response to <br />Bid Specification No. 21-053, thereby allowing the City to amend the contract for <br />additional units. There is no Ford dealership in Santa Ana. <br />FISCAL IMPACT <br />The City’s Equipment Replacement Program was established in 2012 as a means for <br />setting aside funding to replace vehicles in the City’s fleet. A monthly Equipment <br />Replacement Cost (ERC) is determined based on the make, model, year, and useful life <br />of the current vehicle that is participating in the replacement program. The Police <br />Department has deposited sufficient ERC funds to cover the cost of these 25 additional <br />vehicles. Funds for this contract amendment are budgeted and available in FY 2021-22 <br />in the following account. Any unused funding not spent in the current fiscal year will be <br />carried forward, as needed. <br />Fiscal Year <br />Accounting Unit- <br />Account # <br />Accounting Unit, Account <br />Description Amount <br />FY 2021-22 07017100 66400 <br />Fleet Services Equipment <br />Replacement – Machinery and <br />Equipment <br />$1,068,909.50 <br />