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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 11 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />November 16, 2021 <br />TOPIC: Police Vehicle Conversion Equipment and Installation Services <br />AGENDA TITLE <br />Amend the Purchase Order Contract With Stommel, Inc. (dba Lehr Auto Electric) to <br />Increase Contract Renewal Amount by $200,000 for the Remaining Three Renewal <br />Periods (Specification No. 20-007) (Non-General Fund) <br />RECOMMENDED ACTION <br />Amend the purchase order contract with Stommel, Inc., (dba Lehr Auto Electric) for police <br />vehicle conversion equipment and installation services by increasing the contract renewal <br />amount by $200,000, for an annual amount not to exceed $400,000 and a total contract <br />amount not to exceed $1,200,000 for the remaining three, one-year renewal periods, <br />subject to non-substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency‘s Fleet Maintenance Division is responsible for the acquisition, <br />maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. <br />The Police Department is transitioning to the Ford Interceptor Utility as the standard patrol <br />vehicle. A total of 25 vehicles are scheduled to be purchased in FY 2021-22 as part of <br />the Equipment Replacement Program. The Fleet Maintenance Division staff must outfit <br />each of these vehicles with police-related equipment, such as light bars, sirens, weapon <br />racks, security seating, push bumpers, etc., before releasing them to the Police <br />Department. <br /> <br />In March 2020, the City entered into a contract with Strommel, Inc., (dba Lehr Auto <br />Electric) for police vehicle conversion equipment and installation services. The approved <br />contract was for a one-year period with provisions for four, one-year renewals. Annual <br />amounts were $200,000, for a total contract amount of $1,000,000. As proposed, the new <br />annual amount of $400,000 is expected to cover the cost to purchase and install the <br />equipment necessary to outfit the additional 25 vehicles. The new total contract amount <br />will be $1,600,000, with $1,200,000 for the remaining three, one-year renewal periods. <br />Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from <br />any public agency utilizing a competitive bid process. The Placer County contract with