Item 13 - SR-55/Ritchey Street Water Improvements

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SR-55/Ritchey Water Improvement Project Construction Management & Inspection Services Pre -Construction Meeting During the pre -construction meeting, we will review preliminary schedules, discuss procedures, and begin to build a collaborative stakeholder team between the contractor, the City, the designer, Berg, and third parties. The requirements and intent of the scheduling effort are also discussed. This is the first opportunity to work with the contractor to establish a mutual understanding of the project goals: • The schedule is a team effort • Communications with team members is important • Consistent and clearly defined reporting is critical for effective communication A key item of discussion during the Pre -Construction Meeting will be the communications process for the project. We develop a "Responsibility Assignment Matrix" that includes the City, the designer, and the CM staff that clearly lays out communications protocols. This is a communications tool that can help the contractor understand who he will be dealing with for any particular issue. Other agenda items include project constraints, "work-arounds," utility coordination process, and anticipated submittals. Community Meeting Together with the City, Berg will assist the City to implement an approved iii " strategy to mitigate construction impacts, respond to public inquiries, and fear Resltlens,Milne— and Community Members, keep the local residences and businesses informed. Regularly scheduled Storting eorN May of 261 ?.a city contractorwll begin Cya bat— ofactusA ImprovementsA Randall meetings with the field staff and the City will help to provide accurate Aus heNreen Cactus Ave and RNarslde Ave- Ihese Improvements WIU wlden Randall A— and mpr aalll,�gtorpedestmons.alcydistsandvahlale,- dissemination of construction activity information. The key to keeping wt,al to . Construcllan eglllpm,ont and llgN viba]Ilon commuters and residents tolerant of project construction is frequent and ''MermlBes,u.,adattheClhpropa',mt don m advance sharing of project impacts detours schedule, and benefits to the Please 6e assured that the City and cuntmdar are > > taking a praocine appmnch to mitigating noise as much as possible while still conducting the ne—y community. We will make sure that there is plenty of advance notice to all work. ;t Ico For schools, residents, and businesses that may be affected. Your Patience and Cooperalion Schedule & Budget Review Establishing an agreed -upon schedule of values to break down lump sum bid items will facilitate an accurate assessment of work progress and streamline subsequent payment to the contractor. Our management team is diligent to make sure that the amount paid to the contractor never exceeds the value of the work done in the field. Contractor schedules are important tools in the schedule management effort. These submittals demonstrate whether the contractor has an understanding of what needs to be done to complete the work and highlights what they think may be critical. The schedule must also reflect material and equipment procurement including the time for shop drawing approval. Our team will review the contractor's baseline schedule, analyze the critical path, and establish a clear understanding of project milestones. The contractor is responsible to submit a CPM schedule for the project, which is the base tool used to monitor Project progress, plan the work and keep 3rd Party entities aware of work activities that affect them or work windows they will be using. We will ensure the following are included in the contractor's CPM schedule: 1. All work activities 2. All shutdown notifications 3. All 3rd Party work windows (Caltrans RCB, MCI fiber optic relocation, SCE pole relocation) and 3rd Party notifications of their windows Berg & Associates, Inc. 12