Item 19 - Revision of the Environmental and Transportation Advisory Commission Bylaws

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ETAC By-Laws 06-15-2021 Page 2 of 5 ARTICLE III – MEETINGS SECTION 1. Time and Place. A. Regular Meetings. Regular meetings of the Commission are held monthly, but no more than twice per month, and are held o n the second Tuesday of the month, held at Room 1600, City Hall Annex, 20 Civic Center Plaza, Santa Ana, at 4:00 p.m., or, in the event that Room 1600 is not available, in a suitable available alternate location as decided by the Commi ssion. In the event any regular meeting falls on a holiday, the regular meeting may be held on the next business day at a time designated by the chairperson. A regular meeting may be adjourned to a time and place designated by the chairperson , or cancelled at the direction of the Executive Director of the Public Works Agency with appropriate notice. B. Special Meetings. Special meetings may be called at the direction of the Chairperson, or by a majority of the Commission members subject to the availability of Public Works Agency staff. SECTION 2. Quorum. More than one half of the members, but at least four (4), shall constitute a quorum for the purpose of conducting the Commi ssion business and exercising its powers and, for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. SECTION 3. Order of Business. At the regular meetings of the Commission, the following will be the order of business: 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Public Comments (Agenda Items) 5. Consent Calendar 6. Business Calendar 7. Work Study Session (if any) 8. Public Comments (Non Agenda Items) 9. Staff Member Comments 10. Commission Member Comments SECTION 4. Ad-Hoc Commissions. The Chair, in consultation with the Commission, may appoint ad-hoc committees created for a specific task on an as-needed basis to study a specific topic or subject and return to the full Commission with a recommendation. SECTION 5. Commission Member Absences. Absence of a commission member from a meeting shall be governed by Section 2-326 of the Santa Ana Municipal Code. Notification to the Recording Secretary of non-attendance by either e-mail, telephone or through message relayed by staff or other Commission member may be deemed as an “excused absence” after consideration and vote of a majority of the Commission. Failure to give notification of non- attendance as described herein shall be deemed as “unexcused.”