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Status of Santa Ana Unified School District Facilities Use for Neighborhood Meetings <br />November 2, 2021 <br />Page 2 <br />2 <br />2 <br />0 <br />6 <br />groups and the representatives from SAUSD. Recently, City staff has encountered mixed <br />communication with SAUSD staff regarding collaboration for neighborhood <br />association/community meetings. For example, SAUSD staff offers to improve the <br />process via sponsorship by the Superintendent’s Office while other staff request full <br />payment for reservation fees in advance. City staff have also observed an inconsistent <br />fee structure applied toward the SAUSD online reservations platform, Facilitron, in <br />addition to an increase rate of cancelled reservations for nonpayment. This recent <br />experience moves away from the 30+ year arrangement by the City and SAUSD to <br />provide facilities for neighborhood/community meetings. The attached exhibit references <br />information regarding the venues accessed by neighborhood groups for neighborhood <br />meetings prior and during COVID-19. <br />Considering that the City of Santa Ana and SAUSD serve the same constituents, the City <br />appreciates the opportunity to have discussions with representatives from SAUSD to <br />identify the problems, improve communication, and work toward a solution that will work <br />for our shared constituents—particularly our neighborhood groups. <br />Next Steps <br />This item is an informational report only and no action is required. Staff recommends that <br />the School Collaboration City Council subcommittee consider this matter and discuss <br />options to collaborate with officials from the Santa Ana Unified School District to provide <br />a sustainable method of ensuring continued access to SAUSD facilities for Santa Ana <br />constituents to convene neighborhood meetings. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />There is no fiscal impact association with this action. <br />EXHIBIT(S) <br />1. Inventory – Santa Ana Neighborhoods and Meeting Locations Oct. 2021 <br />Submitted By: Minh Thai, Executive Director of Planning and Building Agency <br />Approved By: Kristine Ridge, City Manager