2023-056 - Adopting a Regulation for an Officer Whose Recall is being Sought Pertaining to a Statement Submitted to the Voters at a Special Election on November 14, 2023 and Establishing a System for Payment of the Cose of Inclusion of the Officer's Stat

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Section 3. Payment. A. The Orange County Registrar of Voters Office has estimated the total cost of translating, posting an electronic copy on the Registrar of Voters website, printing, handling, and/or mailing the statement of the officer whose recall is being sought and has determined the approximate cost of the officer filing a statement, based upon such estimate, as follows: Print in voter information -guide/pamphlet and electronic copy of Statement in Registrar of Voter's Office website in English, Spanish, Vietnamese, Korean and Chinese: 200 Words $1,102.45 Electronic copy of Statement in Registrar of Voter's Office website in English, Spanish, Vietnamese, Korean and Chinese: • 200 Words $431.56 B. Payment in advance by the officer whose recall is being sought of the statement costs shall be a condition of having his or her statement included in the voter's pamphlet, and/or electronic posting. Section 4. Notice of Requirement to Pay Statement Costs; Obligation to Pay Actual Costs. A. Prior to the period in which the statements may be filed, the City Clerk shall prepare a written notice distributed to the officer whose recall is being sought, informing him or her that payment of the amount must be made no later than 88 days before the special election, as prescribed by the California Elections Code. B. The City Clerk's receipt for the payment shall include a written notice that the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate. Accordingly, the City Clerk shall not be bound by the estimate and shall, as applicable, bill the officer for the additional amount necessary to cover the actual expense or refund any excess monies paid by the officer, depending on the final actual cost. In the event of underpayment, the City Clerk shall require the officer to pay the balance of the cost incurred. In the event of overpayment, the City Clerk shall refund the excess amount paid. Section 5. The City Clerk shall provide the officer or the officer's representative a copy of this Resolution at the time the officer files his or her statement with the City Clerk. Resolution No. 2023-056 Page 2 of 4