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Police Department <br />www.santa-ana.org/pd <br />Item # 14 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />September 21, 2021 <br />TOPIC: Paper Products and Janitorial Supplies for the Santa Ana Jail <br />AGENDA TITLE: <br />Award a Contract to American Sanitary Supply, Inc. for Paper Products in an Amount Not <br />to Exceed $420,000 Over a Four-Year Period (Specification No. 21-043) (General Fund) <br />RECOMMENDED ACTION <br />Award a blanket order contract to American Sanitary Supply, Inc. for paper products and <br />janitorial supplies for the Santa Ana Jail in an annual amount not to exceed $105,000, for <br />a one-year period expiring September 30, 2022, with provisions for three, one-year <br />renewal periods exercisable by the City Manager, for a total four-year contract amount of <br />$420,000, subject to non-substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />The Santa Ana Jail uses several paper products, including paper towels, toilet paper, and <br />feminine hygiene products, during normal daily operations of the Jail. The Santa Ana Jail <br />currently procures its paper goods and janitorial supplies from City Stores. During the <br />COVID-19 pandemic in 2020, a lack of supplies and rising costs posed a significant <br />obstacle to day-to-day operations. In response to these obstacles, a formal bid for <br />supplies was initiated. This blanket order contract will allow the Jail to process online <br />orders with American Sanitary Supply, and the vendor will directly ship goods/supplies to <br />the Jail. This more efficient workflow will save both time and money. Due to the increased <br />delivery schedule, deliveries will be more in line with a 24-hour operation. <br />The Notice Inviting Bids was advertised on March 26, 2021, on the City’s online bid <br />management and publication system. A summary of the bid invitation and bids received <br />is as follows: <br /> 149 Vendors were notified <br /> 10 Santa Ana vendors were notified <br /> 35 Vendors downloaded the bid packet <br /> 12 Bids received <br /> 2 Bids received from Santa Ana vendors