Item 16 - Contract for Motorola 800 MHz Communications System Equipment

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Blanket Order Contract for Motorola 800 MHz Communications System Equipment September 21, 2021 Page 2 2 0 9 1 This purchase will provide the Police Department with an additional 25 hand-held pacsets for newly hired police officers and adequate spares for emergency services purposes. The pacsets cost approximately $5,413 per unit, or $135,325 for 25 units. The contract award will also provide a contingency of $64,675 for additional pacsets, mobile radios, and other 800 MHz Countywide Coordinated Communications System equipment. In addition, the Code Enforcement Division of the Planning and Building Agency will be purchasing six radios. The purchase will provide the Code Enforcement Division with handheld APX4000 Model II radios for newly hired Code Enforcement Staff and replacement radios for non-working radios. The cost is approximately $4,141 per radio or $24,846 for six radios. The handheld radios are critical for emergency and non- emergency communication with our Police Department. Santa Ana Municipal Code Section 2-807 requires that contracts for City purchases be awarded on the basis of obtaining maximum quality and minimum costs after a competitive process, but allows for awards of purchases exempt from a bid process whenever it shall appear there is only one reasonable source. The County established Agreement No. MA-060-15011560 with Motorola Solutions, Inc. for 800 MHz Countywide Coordinated Communications System (800 MHz CCCS) under their Sole Source Procurement Policy, providing access to the existing radio communication system throughout the County. Motorola Solutions, Inc., the manufacturer, offers the equipment and contract discounted pricing to all public agency’s in Orange County under the 800 MHz CCCS program. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds for this contract award in the amount of $224,846 are available in the Police Department and Planning and Building Agency accounts as follows: Fiscal Year Accounting Unit - Account#Accounting Unit, Account Description Amount FY 2021-22 16614450 66400 Equitable Sharing - DOJ – Machinery & Equipment $172,935 FY 2021-22 01114450 66400 PD Central Distribution Ctr.- Machinery & Equipment $27,065 FY 2021-22 01116540 66400 PBA Comm Preserv. –Machinery & Equip.$8,282 FY 2021-22 01216010-66400 PBA Enforcement Services- Comm Preserv.- Machinery & Equipment $12,423 FY 2021-22 01116550-66400 PBA- Proactive Rental Enforcement Prg. - Machinery & Equipment $4,141 Total $224,846