Item 21 - Construction Funding and Construction Engineering Services

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Approve Appropriation Adjustment September 21, 2021 Page 3 required repair, additional monies are needed to complete the scope. Staff recommends adding $1,355,000 of Water Utility Capital funding to the project contingencies (Exhibit 2). The scope of the project also includes replacing the street lighting system on Main Street from Warner Avenue to First Street. The original intent was to utilize the existing street lighting conduit and replace the wiring; however, this is no longer feasible. The existing conduit has deteriorated to a point where it is jeopardizing the existing lighting infrastructure on Main Street. Approximately 21,000 linear feet of 2-inch electrical conduit will need to be installed throughout the corridor. Because of these unsafe and unforeseen conditions, staff recommends adding $1,500,000 in Gas Tax funding to the project funding (Exhibit 2) for expenditure on the replacement of the existing conduit. The installation of the new conduit will be performed by one of the City's on -call emergency contractors. Under a separate City Council action, the contractual capacity for the on -call emergency construction agreement will be increased to accommodate this work. On January 19, 2021, the City Council authorized the City Manager to execute an agreement with Butier Engineering, Inc., to provide construction engineering services for the South Main Corridor Improvement Project. Due to issues encountered during construction and the significant expansion of the project scope, the $936,924 originally allocated for this agreement will not be sufficient to complete the project. Staff requests approval of an amendment to increase the agreement amount by $200,000 and the contingency by $100,000, for a total of $1,236,924, for construction engineering services (Exhibit 3). The increased agreement capacity will allow for continued oversight and consistency in delivering the project. These services augment City staff efforts to ensure the timely delivery of the project. $155,000 for this amendment is available in existing project funding. Staff recommends adding $145,000 of Water Utility Capital funding to complete the funding for the agreement amendment. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review Nos. ER- 2020-103, ER-2020-105, ER-2020-109, and ER-2020-110 were filed for the project. FISCAL IMPACT Approval of the requested Appropriation Adjustments will provide the following funding: 1. Recognize $275,000 from prior year fund balance in the Sanitary Sewer Fund, Capital Recovery Charges, Prior Year Carryforward revenue account (No. 05417002-50001) and appropriate the same amount to the Sanitary Sewer Fund, Capital Recovery Charges, Improvements Other Than Building expenditure account (No. 05417647-66220).