Item 24 - Site License and Lease Agreements with Pacific Shuttles, Inc.

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Approve Appropriation Adjustment and Agreements with Pacific Coast Shuttles, Inc. September 7, 2021 Page 2 midnight. The facility contains approximately 35,000 square feet of total rental space, including 10 bus bays, of which four are available (four are licensed to OCTA and two are licensed to Greyhound Lines, Inc.). On February 24, 2020, the City released a Request for Proposals (RFP) for bus passenger services at the SARTC. The RFP was advertised on the City's online bid management and publication system and the American Public Transportation Association website. A summary of the proposal invitations and proposals received is as follows: 13 vendors downloaded the RFP 2 proposals received Proposals were received on the March 18, 2020, due date and were evaluated by staff. Evaluation results are as follows, based on a total possible rating of 100: NAME OF RESPONSIVE BIDDER AVERAGE LOCATION RATING Pacific Coast Shuttles, Inc. 85 Los Angeles, CA FlixBus, Inc. 83 Los Angeles, CA The evaluation committee determined that the proposals submitted by both Pacific Coast Shuttles, Inc., and FlixBus, Inc., were responsive to the RFP. Both companies are qualified, reputable and have experience providing bus passenger services. Following the evaluation process, staff entered into negotiations with Pacific Coast Shuttles, Inc., and FlixBus, Inc. Due to the impacts of COVID-19, both companies rescinded their proposals. Recently, Pacific Coast Shuttles, Inc., expressed renewed interested in leasing space at SARTC. Given the current situation, the company amended their proposal to include a reduced monthly rental fee. Staff recommends entering into a lease and license agreement with Pacific Coast Shuttles, Inc., to license one bus bay and lease ticket counter office space for a six-month period, with four one-year renewal options. Pacific Coast Shuttles, Inc., has shown it has the organizational credentials, resources, and experience necessary to meet the City of Santa Ana's desire for quality service. Based on references and the information provided in the proposal, staff has determined that Pacific Coast Shuttles, Inc., will provide quality service at a market rate and, therefore, staff recommends approval of the agreements (Exhibits 1 and 2). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT With the approval of the requested appropriation adjustment, lease income of $3,000 per