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Public Works Agency www.santa-ana.org/pw Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 17, 2021 TOPIC: City Facilities Security Enhancement and Maintenance AGENDA TITLE Award a Blanket Order Contract to Professional Access CCTV & Electrical in an Amount not to Exceed $250,000 Annually for Implementation of Additional Security Measures on an As-Needed Basis (Spec. No. 21-084) (Non-General Fund) RECOMMENDED ACTION Award a blanket order contract for implementation of additional security measures and maintenance repair services to Professional Access CCTV & Electrical in the amount of $225,000 plus a contingency of $25,000, for a total amount not to exceed $250,000 annually, for a one-year period beginning September 1, 2021, and expiring August 31, 2022, with provisions for two, one-year renewal options exercisable by the City Manager, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency’s Building Maintenance Division is responsible for ensuring the security card reader access equipment systems at various City facilities are in good repair and in working order. City facilities with security card reader access systems include City Hall, Ross Annex, the Corporate Yard, and other City facilities. Staff plans to augment security measures by installing additional security card reader devices at the various entrances at City Hall, Ross Annex and Corporate Yard. In 2015, the City Council awarded a contract to Professional Access CCTV & Electrical (PACE) for the implementation of enhanced security measures, which included the installation of card reader devices at various City facilities. The PACE contract was awarded as a result of a competitive bid process. Staff seeks to continue receiving services from PACE and due to the patented proprietary features of the security system, an exception to the competitive bidding process applies. Approval of the contract will allow for implementation of enhanced security features, which consists of restricting access to the elevators and departments on floors two through eight at City Hall and two through four at the Ross Annex. In addition, and to allow for unanticipated charges, a $25,000 contingency has been included in the contract amount.