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24.Access and Records: <br />A.Access. County, the State of California and the United States Government and/or their <br />representatives, shall have access, for purposes of monitoring, auditing, and examining, to <br />Subrecipient's activities, books, documents and papers (including computer records and <br />emails) and to records of Subrecipient' s subcontractors, consultants, contracted employees, <br />bookkeepers, accountants, employees and participants related to this Contract. Subrecipient <br />shall insert this condition in each Contract between Subrecipient and a subcontractor that is <br />approved pursuant to this Contract and shall require the subcontractor to agree to this <br />condition. Such departments or representatives shall have the right to make excerpts, <br />transcripts and photocopies of such records and to schedule on site monitoring at their <br />discretion. Monitoring activities also may include, but are not limited to, questioning <br />employees and participants and entering any premises or onto any site in which any of the <br />services or activities funded hereunder are conducted or in which any of the records of <br />Subrecipient are kept. Subrecipient shall make available its books, documents, papers, <br />financial records, etc., within three (3) days after receipt of written demand by Administrator <br />which shall be deemed received upon date of sending. In the event Subrecipient does not malce <br />the above referenced documents available within the County of Orange, California, <br />Subrecipient agrees to pay all necessary and reasonable expenses incurred by County, or <br />County's designee, in conducting any audit at the location where said records and books of <br />account are maintained. <br />B.Records Retention. All accounting records and evidence pertaining to all costs ofSubrecipient <br />and all documents related to this Contract shall be kept available at Subrecipient' s office or <br />place of business for the duration of this Contract and thereafter for four ( 4) years after <br />completion of an audit. Records which relate to: (1) complaints, claims, administrative <br />proceedings or litigation arising out of the performance of this Contract; or (2) costs and <br />expenses of this Contract to which County or any other governmental department takes <br />exception, shall be retained beyond the four ( 4) years until final resolution or disposition of <br />such appeals, litigation, claims, or exceptions. <br />C.Liability. Subrecipient shall pay to County the full amount of County's liability to the State <br />or Federal government or any department thereof resulting from any disallowance or other <br />audit exceptions to the extent that such liability is attributable to Subrecipient' s failure to <br />perform under this Contract. <br />25.Signature in Counterparts: The Parties agree that separate copies of this Contract and/or <br />electronic signatures and handwritten signatures may be signed by each of the Parties, and this <br />Contract will have the same force and effect as if the Original had been signed by all the Parties. <br />26.Reports/Meetings: The Subrecipient shall develop reports and any other relevant documents <br />necessary to complete the services and requirements as set forth in Attachment A. The County's <br />Project Manager and the Subrecipient's Project Manager will meet on reasonable notice to discuss <br />the Subrecipient' s performance and progress under this contract. If requested, the Subrecipient' s <br />Project Manager and other project personnel shall attend all meetings. The Subrecipient shall <br />provide such information that is requested by the County for the purpose of monitoring progress <br />under this contract. <br />County of Orange <br />OC Community Resources <br />Page 22 of 43 City of Santa Ana <br />Contract No.:MA-012-2001 1850 <br />EXHIBIT 2