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On -Call HVAC Maintenance & Repair Services <br />August 17, 2021 <br />Page 2 <br />On April 8, 2021, the Public Works Agency released a Request for Proposals (RFP) on <br />the City's online bid and management publication system. Five proposals were received <br />and evaluated by a review committee based on criteria outlined in the RFP. A summary <br />of the proposals received and their respective ranking is as follows: <br />Firm <br />Location <br />Rank <br />ACCO Engineered Systems, Inc. <br />Costa Mesa <br />1 <br />ABM Building Solutions <br />Tustin <br />2 <br />Allison Mechanical, Inc. <br />Redlands <br />3 <br />F.M. Thomas Air Conditioning <br />Brea <br />4 <br />Control Air Enterprises <br />Anaheim <br />5 <br />In accordance with the RFP, staff recommends awarding a contract to ACCO Engineered <br />Systems, Inc., ABM Building Solutions, and Allison Mechanical, Inc. to provide on -call <br />heating, ventilation, and air conditioning maintenance and repair services. The proposals <br />demonstrated a high level of technical competency and experience performing similar <br />services. The proposals contained a clear path toward achieving City goals and objectives <br />as required by the RFP. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with the action. <br />FISCAL IMPACT <br />Funds are budgeted and available for expenditure in the current fiscal year and will be <br />budgeted in future fiscal years, including the renewal option, based on the needs of the <br />Water Resources Division. The following is an estimate of expenditures by fiscal year: <br />Fiscal <br />Accounting Unit <br />Fund <br />Accounting Unit, <br />Amount <br />Year <br />- Account # <br />Description <br />Account Description <br />Contract (3-Year Term) <br />Water Utility <br />2021-22 <br />06017640-62300 <br />Water Fund <br />Production & Supply, <br />$100,000 <br />Contract Services - <br />Professional <br />Water Utility <br />2022-23 <br />06017640-62300 <br />Water Fund <br />Production & Supply, <br />$100,000 <br />Contract Services - <br />Professional <br />