Item 37 - Renewal with Third Party Administrator for Claims Admin. Service

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q. Administrator shall submit its annual SSAE18 / SAS70 to City within thirty (30) days of receipt along with any action plans to mitigate any deficiencies noted by the auditor. r. Administrator will cooperate fully with the City, City Attorney's Office, Risk Manager, BICEP and the City's excess carrier. 4. City Oblieations. In furtherance of the Services provided by the Administrator, the City agrees to the following: a. The City shall provide full information regarding its requirements for the Agreement, and shall furnish without charge to the Administrator, any and all information available within the offices of the City and are necessary for the Administrator to provide and perform the tasks and Services set forth herein. b. The City shall cooperate with the Administrator in carrying out the work of the Agreement without undue delay. In this regard, the City, including any representative thereof, shall examine documents submitted by the Administrator and shall render any necessary decisions pertaining to such documents or Services as promptly as is practicable. C. The City will provide to Administrator information regarding its computer system. Administrator Compensation and Schedule of Payment. a. Payment Schedule. Itemized statements for fees shall be submitted once a month following the month covered by each statement. If the statements are correct, City shall pay Administrator within thirty (30) calendar days after each statement is submitted and received by City. b. Inspection of Books and Records. Upon request by City, Administrator shall provide time records and back up data and records verifying project costs and expenses, including out -of pocket third party expenses. 6. Term. The term of this Agreement is for a period of three (3) years, commencing on September 4, 2018 and terminating on August 31, 2021, unless otherwise extended by mutual agreement of the Parties for a period up to two, two year periods. a. For the first year, September 4, 2018 through August 31, 2019, of this Agreement, the Client shall pay the Administrator $14,600 per month for Services rendered under this Agreement. b. For the second year, September 1, 2019 through August 31, 2020, of this Agreement, the Client shall pay the Administrator $15,038 per month for Services rendered under this Agreement. C. For the third year, September 1, 2020 through August 31, 2021, of this Agreement, the Client shall pay the Administrator $15,489 per month for Services rendered under this Agreement. Page 6 of 13 25D-12