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Public Works Agency www.santa-ana.org/pw Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report July 20, 2021 TOPIC: Sewer System Repair Services AGENDA TITLE Approve Agreements with W.A. Rasic Construction Company, Inc., Mladen Buntich Construction Co., Inc. Mike Prlich and Sons, Inc., Dominguez General Engineering, Inc., and Paulus Engineering, Inc. for Sewer System Repair Services for a Total Amount not to Exceed $4,000,000 for up to Five Years (Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute agreements with W.A. Rasic Construction Company, Inc., Mladen Buntich Construction Co., Inc. Mike Prlich and Sons, Inc., Dominguez General Engineering, Inc., and Paulus Engineering, Inc. to provide sewer system repair services, for a three-year period beginning July 20, 2021 and expiring July 19, 2024, with provisions for one two-year renewal period exercisable by the City Manager and City Attorney, for a shared aggregate amount not to exceed $4,000,000, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency's Water Resources Division oversees and maintains the daily operations of the City's water and sanitary sewer systems. The sanitary sewer system includes approximately 400 miles of sanitary sewer main, 9,000 manholes, approximately 48,500 sewer laterals and 2 sewer lift stations. All sewage is conveyed to the Orange County Sanitation District for treatment. Closed circuit television (CCTV) technology is utilized to assess the condition of sewer mains and identify sewer system deficiencies. On occasion, the City requires the services of independent contractors to assist with sewer system infrastructure repairs. These services may include the repair or replacement of sewer mains, manholes and sewer laterals in order to return services to normal operating conditions. On April 28, 2021, the Public Works Agency issued Request for Proposals (RFP) 21-036 for contractors to provide sewer system repair services. The RFP was advertised on the City's online bid management and publication system with bids due on May 19, 2021. System records indicate 295 vendors were notified and 14 vendors downloaded proposal files. Seven proposals were received and evaluated by a selection committee. Based on