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Item 10 - Grant Agreement for Installation of Mini Pitch Soccer Field at Delhi Park
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07/06/2021 Regular
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Item 10 - Grant Agreement for Installation of Mini Pitch Soccer Field at Delhi Park
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Agenda Packet
Agency
Clerk of the Council
Item #
10
Date
7/6/2021
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-2- <br /> <br />(d) Grantee presently owns, or is currently tenant to an appropriate long-term lease of, the property <br />on which the Mini Pitch will be built. An appropriate long-term lease shall mean a lease of at <br />least ten (10) years in length following the Effective Date. <br /> <br />(e) Prior to commencing installation of the Mini Pitch, Grantee will obtain, or shall assist (where <br />necessary) in obtaining, all permits, authorizations and consents from third parties, including <br />governmental entities, necessary for the installation of the Mini Pitch. <br /> <br />6. Facts and Representations True and Correct: Grantee hereby affirms the representations made in its <br />conversations and communications with Foundation are true and correct and that Foundation may rely <br />upon the truth and correctness of the representations made in all conversations and communications <br />regarding this Grant Project, without further independent investigation. Grantee further affirms that it has <br />not omitted any material facts, the knowledge of which would adversely impact the awarding of the Grant <br />to Grantee. Grantee avows that no adverse events have occurred since the latest communication which <br />have materially and adversely altered the truth or reliability of the Grant Project, including the tax status <br />of Grantee and the Grantee’s ability to allow successful completion of the Grant Project. Grantee agrees <br />to immediately inform the Foundation within five (5) business days of any material change, in Grantee or <br />the Grant Project, which might affect any terms of this Agreement. <br /> <br />7. Grantee Books and Records: Grantee agrees to maintain sufficient operating and financial books, <br />records and related documentation regarding the activities of Grantee and other evidence sufficient for <br />Foundation to satisfy its fiduciary, public and governmental responsibilities and duties. Foundation shall <br />have reasonable access to the books and records of Grantee for inspection purposes and shall be entitled <br />to copies, as they relate to the Grant Project. <br /> <br />8. Installation of the Mini Pitch. At least thirty (30) days prior to installation of the Mini Pitch <br />(“Installation”), Foundation and Grantee will agree in writing on a mutually acceptable process for <br />Installation including a time table, exchange of necessary information for Installation, safety <br />precautions, and any planning or building requirements necessary to comply with applicable laws <br />including but not limited to permits, traffic safety, park safety, design and construction considerations. <br />Any failure to agree on any substantive term will be grounds for either Party to terminate this <br />Agreement with fourteen (14) days’ notice to the other Party. The Parties will both make best efforts to <br />resolve any disagreements and facilitate Installation. <br /> <br />9. Grantee Reports: <br /> <br />(a) Impact Reports: Following completion of the Mini Pitch, Grantee shall complete to Foundation <br />a report, provided by the Foundation, describing the impact of the Mini Pitch. Such report shall <br />be submitted to Foundation annually, for five (5) years after completion of the Mini Pitch and <br />shall include photographs of the Mini Pitch in use by youth soccer players and provide <br />information on play space usage rates, stories of impact on the community, and any other <br />information reasonably requested by Foundation. <br /> <br />(b) Site Visits: Grantee will use its best efforts to accommodate any representative of Foundation <br />who requests to conduct a site visit, at the sole cost of Foundation, for the purposes of collecting <br />information about the Grant’s impact. <br /> <br />(c) Photographs/Videos/Stories/Testimonials: In addition to submitting digital photographs, <br />videos, stories and testimonials relating to the Grant Project in the aforementioned Impact <br />Reports, the Grantee shall submit the same to the Foundation upon request by the Foundation, <br />including before and after photographs, both in daytime and at night, of the Mini Pitch site area. <br /> <br />Exhibit 4
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