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City of Santa Ana <br />20-LEAP-1 5676 <br />Page 2 of 9 <br />EXHIBIT D <br />Agreement shall be responsible for maintaining accounting records as specified above, <br />Grantee shall monitor and enforce subcontracts accordingly. <br />3, Audits <br />A. At any time during the term of this Agreement, the Department may perform or cause to <br />be performed a financial audit of any and all phases of the award. At the Department's <br />request, the Grantee shall provide, at its own expense, a financial audit prepared by a <br />certified public accountant. The State of California has the right to review project <br />documents and conduct audits during and over the project life. <br />1 } The Grantee agrees that the Department or the Department's designee shall <br />have the right to review, obtain, and copy all records and supporting <br />documentation pertaining to performance of this Agreement. <br />2) The Grantee agrees to provide the Department or the Department's designee, <br />with any relevant information requested. <br />3) The Grantee agrees to permit the Department or the Department's designee <br />access to its premises, upon reasonable notice, during normal business hours for <br />the purpose of interviewing employees who might reasonably have information <br />related to such records and inspecting and copying such books, records, <br />accounts, and other material that may be relevant to -a matter under investigation <br />for the purpose of determining compliance with statutes and this Agreement. <br />S. If a financial audit is required by the Department, the audit shall be performed by an <br />independent certified public accountant. Selection of an independent audit firm shall be <br />consistent with procurement standards contained in Exhibit D, Section 8 subsection A. of <br />this Agreement. <br />1) The Grantee shall notify the Department of the auditor's name and address <br />Immediately after the selection has been made. The contract for the audit shall <br />allow access by the Department to the independent auditor's working papers. <br />2) The grantee is responsible for the completion of audits and all costs of preparing <br />audits. <br />3) If there are audit findings, the Grantee must submit a detailed response <br />acceptable to the Department for each audit finding within ninety (90) days from <br />the date of the audit finding report. <br />C. The Grantee agrees to maintain such records for possible audit after final payment <br />pursuant to Exhibit D, Section 3, subsection E. below, unless a longer period of records <br />retention is stipulated. <br />Local Early Action Planning (LEAP) <br />NOFA Date: January 27, 2020 <br />Approved Date: May 29, 2020 <br />Prep. Date: December 7, 2020 <br />