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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 12 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />June 15, 2021 <br />TOPIC: Purchase of Three Ford Police Interceptor Utility Vehicles <br />AGENDA TITLE <br />Award a Purchase Order in the Amount of $125,871 to Fairway Ford Sales, Inc. for Three <br />Ford Police Interceptor Utility Vehicles (Specification No. 21-053) (Non-General Fund) <br />RECOMMENDED ACTION <br />Authorize a one-time purchase and payment of purchase order to Fairway Ford Sales, <br />Inc. for three Ford Police Interceptor utility vehicles, in the amount of $125,871 plus a <br />contingency of $15,000, for a total amount not to exceed $140,871, subject to non- <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency, Fleet Services Division is responsible for the acquisition, <br />maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. <br />The Santa Ana Police Department has a fleet of 262 vehicles. Ninety-nine of these <br />vehicles are patrol vehicles assigned to Police Field Operations, three of which have <br />reached the end of their useful life. The Fleet Services Division is working with the Police <br />Department to replace these vehicles. <br />Ford Police Interceptor vehicles, similar to Explorers, are the standard vehicle for Field <br />Operations. Fairway Ford Sales, Inc. has a four-month lead time for the delivery of these <br />vehicles from receipt of order. Once the vehicles are received by the Fleet Services <br />Division, they are equipped with the required radios, light bars and equipment. With these <br />timelines, it is expected that the new vehicles will go into service in Fall/Winter 2021. <br />The Notice Inviting Bids was advertised on April 13, 2021, on the City’s online bid <br />management and publication system. A summary of the bid invitation and bids received <br />is as follows: <br /> 379 Vendors were notified <br /> 17 Santa Ana vendors were notified <br /> 15 Vendors downloaded the bid packet <br /> 2 Bids received <br /> 0 Bids received from Santa Ana vendors