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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 17 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />June 15, 2021 <br />TOPIC: Bus Stop Furniture Purchase <br />AGENDA TITLE <br />Award a Purchase Order in the Amount of $369,476 to Tolar Manufacturing for Bus <br />Benches and Trash Containers (General Fund) <br />RECOMMENDED ACTION <br />Authorize a one-time purchase and payment of purchase order to Tolar Manufacturing <br />for 159 bus benches and 159 trash containers, for a total amount not to exceed $369,476, <br />subject to non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency is responsible for the acquisition, maintenance, repair, and <br />replacement of bus stop furniture, including shelters, benches and trash containers. The <br />bus stop furniture located at stops without shelters was purchased in 2000, and is <br />suffering from metal fatigue. Many benches have been removed, as they are <br />unrepairable. Given that the City of Santa Ana has one of the highest ridership counts in <br />the County of Orange, it is imperative that benches are replaced and maintained to <br />accommodate the needs of the community. <br />City Council approved the initial purchase of replacement furniture in FY 2019-20, which <br />staff began deploying last month. The current contract award is for the second purchase <br />in the replacement plan and the furniture is expected to go into service in the winter of <br />2021. In total, 293 benches and 314 trash containers will be replaced during the first two <br />phases. A third purchase will be made during the upcoming fiscal year. <br />This contract award will provide 159 benches and 159 trash containers for deployment <br />throughout the City. The installation will first be prioritized based on the condition of the <br />existing furniture at each bus stop, with a focus on replacing furniture that shows metal <br />fatigue. Secondly, furniture in locations where either the bench or trash container are <br />missing will be replaced. Any existing furniture in those locations will be replaced as well. <br />The remaining furniture, if any, will be distributed equally between City wards after sharing <br />staff recommendations with each Council member. <br />Due to the unique style of the shelter furniture (Exhibit 1), this contract will be awarded <br />through an exception to the Competitive Bidding Process. The City's current bus shelter <br />