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Public Works Agency https://www.santa-ana.org/pw Item # 24 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 15, 2021 TOPIC: Solid Waste Consulting Services Agreement Amendment — Request for Proposal and Contract Assistance AGENDA TITLE Approve the Second Amendment to the Agreement with HF&H Consultants, LLC, for Solid Waste Consultant Services to Expand the Scope of Work and Increase the Agreement Capacity by $120,000 for the Remaining Term of the Agreement (Non - General Fund) RECOMMENDED ACTION Authorize the City Manager to execute the second amendment to the agreement with HF&H Consultants, LLC to expand the solid waste consulting services scope of work and increase the total compensation by $100,000, plus a 20 percent contingency of $20,000, for a total additional amount not to exceed $120,000 for the remaining term of the agreement expiring June 30, 2022, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION HF&H Consultants (HF&H) is assisting the Public Works Agency with the Request for Proposals (RFP) process for City solid waste services that will provide appropriate solid waste services in Santa Ana, while considering recycling trends and maintaining compliance with State legislation. HF&H previously assisted the City in establishing the City's "Green Policy" and goals, negotiating an extension of the solid waste services agreement, developing a draft solid waste services RFP and agreement, evaluating proposals, expanding the RFP scope of work and agreement language, and initiating negotiations. HF&H was originally contracted to negotiate with one proposer and the Public Works Agency desires to amend the agreement (Exhibit 1) to modify HF&H's scope of work to include negotiations with four proposers, preparation of four solid waste services contracts, and provision of contract transition services. The compensation will also be amended to allow sufficient contract capacity for the requested services. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action.