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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 24 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />June 15, 2021 <br />TOPIC: Solid Waste Consulting Services Agreement Amendment — Request for Proposal <br />and Contract Assistance <br />AGENDA TITLE <br />Approve the Second Amendment to the Agreement with HF&H Consultants, LLC, for <br />Solid Waste Consultant Services to Expand the Scope of Work and Increase the <br />Agreement Capacity by $120,000 for the Remaining Term of the Agreement (Non - <br />General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute the second amendment to the agreement with <br />HF&H Consultants, LLC to expand the solid waste consulting services scope of work and <br />increase the total compensation by $100,000, plus a 20 percent contingency of $20,000, <br />for a total additional amount not to exceed $120,000 for the remaining term of the <br />agreement expiring June 30, 2022, subject to non -substantive changes approved by the <br />City Manager and City Attorney. <br />DISCUSSION <br />HF&H Consultants (HF&H) is assisting the Public Works Agency with the Request for <br />Proposals (RFP) process for City solid waste services that will provide appropriate solid <br />waste services in Santa Ana, while considering recycling trends and maintaining <br />compliance with State legislation. HF&H previously assisted the City in establishing the <br />City's "Green Policy" and goals, negotiating an extension of the solid waste services <br />agreement, developing a draft solid waste services RFP and agreement, evaluating <br />proposals, expanding the RFP scope of work and agreement language, and initiating <br />negotiations. <br />HF&H was originally contracted to negotiate with one proposer and the Public Works <br />Agency desires to amend the agreement (Exhibit 1) to modify HF&H's scope of work to <br />include negotiations with four proposers, preparation of four solid waste services <br />contracts, and provision of contract transition services. The compensation will also be <br />amended to allow sufficient contract capacity for the requested services. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with the action. <br />