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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 9 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />June 1, 2021 <br />TOPIC: Sidewalk Offset Grinding Services <br />AGENDA TITLE <br />Amend the Blanket Order Contract with BPR, Inc. for Sidewalk Offset Grinding Services <br />to Increase the Term One Year and the Total not to Exceed Amount to $720,000 (Non- <br />General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an amendment to the blanket order contract with <br />BPR, Inc. for sidewalk offset grinding services, to extend the contract term one year, <br />beginning July 1, 2021 and expiring June 30, 2022, with provisions for an additional two, <br />one-year renewal periods exercisable by the City Manager, in an annual amount of <br />$240,000 for a total not to exceed amount of $720,000, subject to non-substantive <br />changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency Maintenance Services Division is responsible for maintaining <br />City sidewalks. Staff evaluates the condition of sidewalks, and identifies uneven surfaces <br />and cracks that may pose a risk to pedestrians. Offset grinding is the preferred method <br />to repair uneven surfaces caused by underlying tree roots or soil depressions that raise <br />or sink sidewalk areas, as it is more economical and cost effective than replacing an entire <br />section of concrete sidewalk. The Public Works Agency uses offset grinding to repair <br />approximately 2,000 sidewalk hazards annually.. The Parks, Recreation and Community <br />Services Agency also uses this method to address trip/step hazards at parks, the Santa <br />Ana Zoo, the Civic Center area, and within the bike trail system. <br />On July 1, 2019, the City awarded a contract to BPR, Inc. for sidewalk offset grinding <br />services in the amount of $240,000. The contractor has continued to perform well and <br />meet City needs and expectations. The Public Works Agency is requesting approval to <br />extend the contract for an additional 12-month period and incorporate an additional two <br />renewal periods in order to continue utilizing their services. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with the action.