Item 26 - City-Produced Events - Laserfiche WebLink

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City-Produced Events June 1, 2021 Page 3 1 7 5 3 City-Produced Events, City-Sponsored Events, and Private Special Events City-produced events include the following events only: Shakespeare at the Park, Fourth of July Celebration, Fiestas Patrias, 5k Fun Run, and Plaza Navideña. These events are coordinated by the PRCSA and are funded by the City. City-Sponsored events are private events hosted by a third party, where the City may provide in-kind or monetary sponsorship. These events may take place on City property or private property. Examples of in-kind sponsorship may include the following: staff time associated with traffic management, waiving of fees for permits, or allowance of use of a City facility for the purpose of holding a particular event. City sponsorship typically occurs in one of two ways: Administrative discretion: From time to time, staff may use existing procedures to provide sponsorship (such as the waiving of facility rental fees) to eligible organizations for the purpose of holding an event. Examples include waiving fees to reserve a community center and waiving staff time associated with traffic management for a neighborhood parade. City Council Special Event Sponsorship Policy: The City Council allocates $70,000 annually for special event sponsorship, whereby the City Council, at their discretion, may provide sponsorship for special events and activities with a community benefit. Through this program, the City can provide direct payments to eligible 501(c)3 non-profit organizations or in-kind sponsorship by waiving fees associated with City services (such as permits and staff time). Private special events are third-party events, such as festivals, sporting events, neighborhood block parties, and parades, that a third-party entity hosts—either on public property or private property. If a third party entity hosts a special event on City property, such as a park or recreation facility or on a public street, the entity completes a City Public Property Use Permit Application, submits additional event information as necessary (such as a traffic management plan or an event site map, pays necessary fees (such as the Special Event Permit Application Fee), and meets with a cross-departmental team as necessary (PRCSA, Police, Fire, Public Works, etc.) to finalize the details of the event. For private special events that take place on private property, the third-party entity works with the Planning and Building Agency to complete a Land Use Certificate Application. Comments from the City Council City staff received suggestions from a member of the City Council to hold additional City- sponsored events such as Juneteenth and Indigenous Peoples' Day. City staff seeks direction from the City Council relating to events. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action.