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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 15 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />May 18, 2021 <br />TOPIC: Professional Services Agreement for Grant Assistance Services <br />AGENDA TITLE <br />Approve a Professional Services Agreement with Ruby Gutierrez for Grant Assistance <br />Services in an Amount not to Exceed $200,000 for a Two -Year Term (Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute a professional services agreement with Ruby <br />Gutierrez to provide professional services for grant assistance, in an amount not to <br />exceed $200,000, for a two-year term beginning on May 18, 2021 and expiring on May <br />17, 2023, subject to non -substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />Grants are the City's main source of funding for transportation and other infrastructure <br />projects. Transportation grants are directly affected by the City's Measure M2 Fairshare <br />and Gas Tax allocations, and fund salaries and benefits for staff who work on these <br />projects. The Public Works Agency desires to retain a consultant specializing in State and <br />Federal allocations to avoid the negative impacts caused by delays in the processing and <br />submission of the documentation for these grant types. <br />During the last six months, while contracted to work for the City through Apple One, Ruby <br />Gutierrez provided grant management services to the City. Ruby has demonstrated <br />competency in administering the invoicing and billings related to ongoing federally funded <br />Caltrans and Orange County Transportation Authority projects. In that short period -of - <br />time, she processed $7.36 million in grant invoicing and it is the desire of the Public Works <br />Agency to contract Ruby Gutierrez directly to continue billing the granting agencies <br />without disruption for the next two years. As part of her scope of services, Ruby will train <br />City staff to assume the Grants Administrator role in order for the Public Works Agency <br />to bring grant administration in-house. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />