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Public Works Agency https://www.santa-ana.org/pw Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 18, 2021 TOPIC: Professional Services Agreement for Grant Assistance Services AGENDA TITLE Approve a Professional Services Agreement with Ruby Gutierrez for Grant Assistance Services in an Amount not to Exceed $200,000 for a Two -Year Term (Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute a professional services agreement with Ruby Gutierrez to provide professional services for grant assistance, in an amount not to exceed $200,000, for a two-year term beginning on May 18, 2021 and expiring on May 17, 2023, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION Grants are the City's main source of funding for transportation and other infrastructure projects. Transportation grants are directly affected by the City's Measure M2 Fairshare and Gas Tax allocations, and fund salaries and benefits for staff who work on these projects. The Public Works Agency desires to retain a consultant specializing in State and Federal allocations to avoid the negative impacts caused by delays in the processing and submission of the documentation for these grant types. During the last six months, while contracted to work for the City through Apple One, Ruby Gutierrez provided grant management services to the City. Ruby has demonstrated competency in administering the invoicing and billings related to ongoing federally funded Caltrans and Orange County Transportation Authority projects. In that short period -of - time, she processed $7.36 million in grant invoicing and it is the desire of the Public Works Agency to contract Ruby Gutierrez directly to continue billing the granting agencies without disruption for the next two years. As part of her scope of services, Ruby will train City staff to assume the Grants Administrator role in order for the Public Works Agency to bring grant administration in-house. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action.