Item 21 - Restroom Building at the Centennial Park Police Dept. Training Facility

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Contract for Modular Restroom Building at the Centennial Park Police Department Training Facility May 18, 2021 Page 2 6 7 6 numerous repairs through normal wear and tear, has reached a point where it is no longer serviceable and is in need of replacement. In researching options for replacing the existing modular restrooms, the Santa Ana Police Training Division has determined the best option is to lease a new modular restroom building for a period of five years, rather than purchasing the mobile structure. The Police Department Training Division plans to conduct future improvements to the training facility and leasing the mobile structure offers flexibility in future improvement design and layout. The restrooms are modular and can be relocated if needed. However, there will be an expense to relocate water, sewer and electrical. The contract includes a monthly lease amount of $1,729.81, a $7,474.56 startup charge, a $3,971.56 end of lease charge, and a $11,523.48 contingency for cost of repairs that may fall outside of the vendor’s standard warranty. Purchasing and Police Department staff reviewed procurement options for modular restroom buildings. The Pacific Mobile Structures, Inc. and The Interlocal Purchasing System (TIPS) cooperative agreement was selected based on their competitive pricing, service levels, and product offering that meets standardized equipment requirements. Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts from any public agency employing a competitive bid process. TIPS has awarded an agreement for portable modular buildings and made it available to public agencies. Utilizing the contract awarded to Pacific Mobile Structures, Inc. will ensure efficient procurement of a replacement modular restroom building. FISCAL IMPACT Funds for this contract in the amount of $126,758 are available in the Police Department’s Training Division contract services account (no. 01114410 62300), and will be budgeted in future fiscal years as follows: Fiscal Year Accounting Unit - Account# Accounting Unit, Account Description Amount FY 2020-21 01114410 62300 Training Division, Contract Services $9,396 FY 2022-23 01114410 62300 Training Division, Contract Services $23,062 FY 2023-24 01114410 62300 Training Division, Contract Services $23,062 FY 2024-25 01114410 62300 Training Division, Contract Services $23,062 FY 2025-26 01114410 62300 Training Division, Contract Services $23,062