Item 09 - Purchase of Truck for Parks, Recreation and Community Services Agency

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Public Works Agency https://www.santa-ana.org/pw Item # 9 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 18, 2021 TOPIC: Purchase of Truck for Parks, Recreation and Community Services Agency AGENDA TITLE Award a Purchase Order in the Amount of $45,799 to Theodore Robins Ford for one Ford Super Duty F450XL Chassis Cab (Specification No. 21-027) (General Fund) RECOMMENDED ACTION Authorize a one-time purchase and payment of a purchase order to Theodore Robins Ford for one Ford Super Duty F450XL Chassis Cab in the amount of $40,799, plus a contingency of $5,000, for a total amount not to exceed $45,799, subject to non- substantive changes approved by the City Manager and City Attorney. DISCUSSION The Parks, Recreation and Community Services Agency (PRCSA) is responsible for the maintenance and repairs of City parks and facilities. The Agency, through the Public Works Fleet Services Division, requested bids for the replacement of an electric stake bed truck that is used by PRCSA Maintenance staff to address the various repair needs at City parks. PRCSA staff has experienced multiple failures with the current electric stake bed truck, which cannot be relied upon to meet the needs of the Agency. Therefore, PRCSA requests replacement of the vehicle. A Notice Inviting Bids was advertised on February 23, 2021, on the City’s online bid management and publication system. A summary of the bid invitation and bids received is as follows: 444 Vendors were notified 21 Santa Ana vendors were notified 11 Vendors downloaded the bid packet 3 Bids received 0 Bids received from Santa Ana vendors Three bids were received from the following vendors and opened on March 17, 2021. Vendor Location Amount South Bay Ford Lincoln Hawthorne, CA $40,865.91 Theodore Robins Ford Costa Mesa, CA $40,798.07 Transwest Truck Center LLC Fontana, CA $45,350.54