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Housing Authority <br />https://www.santa-ana.org/cd <br />Item # 3 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />May 4, 2021 <br />TOPIC: Agreement with Happy Software, LLC <br />AGENDA TITLE: <br />Approve an Agreement with Happy Software, LLC for Housing Authority Management <br />Software <br />RECOMMENDED ACTION <br />Authorize the Executive Director of the Housing Authority to execute an agreement with <br />Happy Software, LLC to provide housing authority management software services <br />beginning June 1, 2021 and expiring May 31, 2024, for a total amount not to exceed <br />$200,000 over a three-year period, subject to non-substantive changes approved by the <br />Executive Director and Authority General Counsel. <br />DISCUSSION <br />On March 1, 2021, the Housing Authority issued a Request for Proposals (RFP # 21-031) <br />for housing authority management software from professional public housing authority <br />software providers to provide housing authority management software services for the <br />Housing Choice Voucher Program (Exhibit 1). Responses to the RFP were accepted until <br />Monday, March 22, 2021. <br />The Housing Authority received three (3) proposals prior to the deadline. Staff then <br />conducted a minimum threshold review of each submitted proposal to determine if all <br />minimum program and RFP requirements were met by the proposal. Following the <br />minimum threshold review, staff formed a Review Panel consisting of three (3) employees <br />from the Housing Authority. The Review Panel used the Scoring and Selection Criteria <br />from the RFP to make a determination on which firm to recommend to the Housing <br />Authority Board for approval. The firms that submitted a proposal are: <br />Software Provider Cost for Services per Year <br />Happy Software, LLC $52,793 <br />Emphasys $42,502 <br />PHA-Web $19,550 <br />Following this RFP process, the Review Panel is recommending the Housing Authority to <br />execute an agreement with Happy Software, LLC to provide housing authority <br />management software services beginning June 1, 2021 and expiring May 31, 2024