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<br /> <br /> <br />Housing Authority of the City of Santa Ana <br />Request for Proposals for Housing Management Software <br />Page 5 <br /> <br />IV. GENERAL INFORMATION <br /> <br />A. The term of the contract will begin after the contract is awarded by the City Council / Housing Authority <br />and upon receipt and approval of all required insurance documents.. <br />B. When determined appropriate, the Housing Authority will provide information in its possession <br />relevant to preparation of required information in the RFP. The Housing Authority will provide only the <br />staff assistance and documentation specifically referred to herein. <br />C. The Contractor shall be responsible for retaining data, records and documentation for the preparation <br />of the required information. These materials shall be made available to the Housing Authority as <br />requested by the Housing Authority. <br />D. This RFP does not commit the Housing Authority to pay costs incurred in preparation of a response <br />to this RFP. All costs incurred in the preparation of the proposal, the submission of additional <br />information and/or any aspect of a proposal prior to the award of a written contract will be borne by <br />the respondent. The Housing Authority reserves the right to accept or reject the combined or separate <br />components of a proposal in part of in its entirety or to waive any informality or technical defect in a <br />proposal. <br />E. All data, documents and other products used, developed or produced during response preparation of <br />the RFP will become property of the Housing Authority. All responses to the RFP shall become <br />property of the Housing Authority. Proposer information identified as proprietary information shall be <br />maintained confidential, to the extent allowed under the California Public Records Act. <br />F. The Housing Authority reserves the right to reject, replace and approve any and all subcontractors. <br />All subcontractor(s) shall be identified in the response to the RFP and the Housing Authority reserves <br />the right to reject any subcontractor(s). Subcontractor(s) shall be responsibility of the prime Contractor <br />and the Housing Authority shall assume no liability of such subcontractor(s). <br /> <br />V. CONTRACTOR RESPONSIBILITIES <br /> <br />The selected Contractor will assume responsibilities for all services in its proposal. The selected <br />Contractor shall identify a sole point of contact for contractual matters, including payment of any and all <br />charges resulting from the Agreement. <br /> <br />VI. INSURANCE REQUIREMENTS AND CITY BUSINESS LICENSE <br />CGL (Commercial General Liability) – CGL insurance is required when the Contractor will be <br />performing services on City property or receiving City grant funds. A $1,000,000.00 per occurrence with <br />$2,000,000.00 in the aggregate policy is required. The certificate of insurance must provide 30 day notice <br />of cancellation or material reduction in policy limits. Additionally, the City of Santa Ana, the Housing <br />Authority of the City of Santa Ana, its officers, agents, volunteers and employees shall be named as an <br />additional insured via an additional insured endorsement. The additional insured endorsement, attached <br />as Exhibit C, shall provide that the Contractor’s insurance is primary to any insurance or self-insurance <br />carried by the City as well as a separation of insured’s clause. <br />EXHIBIT 1