Laserfiche WebLink
Award Purchase Orders for Traffic and Street Name Signs <br />April 20, 2021 <br />Page 2 <br />6 <br />3 <br />9 <br /> 134 Vendors notified <br /> 11 Santa Ana vendors notified <br /> 29 Vendors downloaded bid documents <br /> 5 Bids received <br />Five bids were received and opened on March 26, 2021. After evaluating the bids, four <br />were determined to be responsive (Exhibit 1). One bid was deemed non-responsive due <br />to the firm’s qualifications. The bids received from Safeway Sign Company and Zumar <br />Industries, Inc. were the lowest, responsive to specifications, and met the City’s <br />requirements. Staff recommends awarding blanket purchase order contracts to Safeway <br />Sign Company and Zumar Industries to replace RSNS throughout the City. <br />Outreach Efforts <br />The Purchasing Division advertised this project on the City’s online bid management and <br />publication system, which directly notified 11 Santa Ana vendors, none of which submitted <br />a bid packet for consideration. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with the action. <br />FISCAL IMPACT <br />Funds in the amount of $250,000 are budgeted and available for expenditure in the <br />current Fiscal Year 2020-21 and funds will be included in the annual proposed budget for <br />future years in the accounts indicated in the table below for the remaining agreement term <br />and extension options, if exercised. <br />Fiscal Year Accounting Unit <br />– Account # <br />Fund <br />Description <br />Accounting Unit – <br />Account Description Amount <br />Agreement 3-Year Term <br />2020-21 <br />(March-June) <br />01117620-62300 General Fund Contract Services- <br />Professional $200,000 <br />2020-21 <br />(March-June)01117625-62300 General Fund Roadway Marking and <br />Signs/Contractual <br />Service- Professional <br />$25,000 <br />2020-21 <br />(March-June)10117601-62300 <br />Public Works- <br />Admin & <br />Planning <br />Administration & Planning $25,000 <br />2021-22 <br />(July-June)02917620-62321 Special Gas <br />Tax <br />Traffic Signal <br />Maintenance- <br />Maintenance & Repair <br />Improvement <br />$100,000 <br />2021-22 <br />(July-June)01117625-62300 General Fund Roadway Marking and <br />Signs/Contractual <br />Service- Professional <br />$25,000