Item 14 - Purchase Order Contract for Two Book Dispenser Kiosks

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Library https://www.santa-ana.org/library Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report April 6, 2021 TOPIC: Purchase Order Contract for Two Book Dispenser Kiosks AGENDA TITLE: Award a Purchase Order Contract to Bibliotheca, LLC to Provide and Install Two Full Turn-Key Book Dispenser Remote Lockers at the Santa Ana Regional Transportation Center and Police Athletic & Activity League (PAAL) Center for $59,109.74 and a Two- Year Extended Warranty with Hardware and Software Maintenance for $10,260, for a Total Amount Not to Exceed $69,369.74 (Specification No. 21-037) (General Fund) RECOMMENDED ACTION Award a purchase order contract to Bibliotheca, LLC to provide and install two full turn- key book dispenser remote lockers at the Santa Ana Regional Transportation Center and Police Athletic & Activity League (PAAL) Center for $59,109.74 and a two-year extended warranty with hardware and software maintenance for $10,260 for a total amount not to exceed $69.369.74, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Santa Ana Public Library (SAPL) is committed to providing high-quality learning experiences through a variety of programs, services and collections. SAPL currently has a collection size of 204,262 and an annual circulation of more than 200,000. The Library has recently placed a strong emphasis on innovative youth programs and services that help bridge the digital divide through new technologies that focus on underserved residents within the city. The City of Santa Ana has a population of approximately 335,000 people over 27.35 square miles and currently operates two public libraries. Given the population density and geographic size of the City, the Library’s two locations do not currently meet the needs of the community in terms of physical size or population. Data reported by the California State Library shows the total square footage per capita for the Santa Ana Public Library at approximately 0.1593, which is among the lowest in California. To address this issue, SAPL is proposing to expand its physical footprint by placing a RemoteLocker at the Santa Ana Regional Transportation Center and the Police Athletic & Activity League (PAAL) Center. Bibliotheca’s RemoteLocker kiosks are designed to extend access to underserved residents and bridge the digital divide by offering a cost-