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Parks, Recreation, and Community Services <br />https://www.santa-ana.org/parks <br />Item # 19 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />April 6, 2021 <br />TOPIC: Custodial Services at Park Restrooms and Facilities <br />AGENDA TITLE: <br />Approve an Amendment to Add a One -Year Extension to the Agreement with Valley <br />Maintenance Corporation for Custodial Services at City Park Restrooms and Facilities <br />from June 1, 2021 to May 31, 2022 for a Total Annual Amount of $476,708, for Total <br />Agreement Amount for the Five -Year Period to $2,130,425 (General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an amendment to the agreement with Valley <br />Maintenance Corporation for custodial services at City park restrooms and facilities to <br />extend the term for one year, from June 1, 2021 to May 31, 2022 for a total annual amount <br />of $476,708, bringing the total agreement amount for the five-year period to $2,130,425, <br />subject to non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />In 2017, the City of Santa Ana issued a Request for Proposals (RFP) for custodial <br />services at City park restrooms and facilities. At the completion of the RFP process, the <br />City selected and awarded an agreement with Valley Maintenance Corporation. The <br />agreement is due to expire at the end of May 2021. The City is requesting to add a one- <br />year extension to the agreement. Valley Maintenance has been performing services at <br />City park restrooms and facilities and has learned the various issues and needs involved <br />with maintaining the City facilities, particularly during the current COVID-19 pandemic. <br />The City is attempting to avoid a disruption of service during this time and delay the <br />Request for Proposal process until 2022. <br />FISCAL IMPACT <br />Funds are available in the following accounts for the current fiscal year and will be <br />budgeted and made available for the next fiscal year: <br />Fiscal <br />Accounting Unit- <br />Fund <br />Accounting Unit, <br />Amount <br />Year <br />Account # <br />Description <br />Account Description <br />FY 20-21 <br />01113250-62320 <br />General Fund <br />PRCSA, Maintenance & <br />$38,126 <br />Repair/Building & Ground <br />