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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 16 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />March 2, 2021 <br />TOPIC: Purchase of Four Ford Super Duty F250 HD Trucks with Tommy Lift Gates <br />AGENDA TITLE: <br />Award a Purchase Order in the Amount of $142,731 to Theodore Robins Ford for Four <br />Ford Super Duty F250 HD trucks with Tommy Lift Gates (Specification No. 20-148) (Non- <br />General Fund) <br />RECOMMENDED ACTION <br />Authorize a one-time purchase and payment of purchase order to Theodore Robins Ford <br />for four Ford Super Duty F250 HD Trucks with Tommy Lift Gates, in the amount of <br />$137,731 plus a contingency of $5,000, for a total amount not to exceed $142,731, <br />subject to non-substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency’s Maintenance Services Division is in need of four trucks with <br />Tommy Lift Gates to replace the existing aging fleet of work trucks. The vehicles are in <br />constant use during the course of daily work operations and while conducting field <br />inspections. With the assistance of the Tommy Lift Gates, staff is able to safely and <br />efficiently load and transport heavy equipment, tree trunks, debris, and rubbish. The <br />vehicles have also been crucial in responding to homeless-related requests for service in <br />locations with challenging terrain, including the Santiago Creek. In addition, these <br />vehicles are vital when deployed as part of the City’s emergency response to storms, <br />wind events, flooding, and after-hours emergency service calls. <br />The existing vehicles are 2008 models or older and have reached the end of their useful <br />lifecycle. Due to their heavy use and age, the trucks are unreliable, often break down, <br />and require costly repairs, leading to public service delays. Furthermore, the vehicles <br />exceed the recommended Equipment Lifecycle Guidelines, earning a “terrible” rating <br />based on industry standards from the Municipal Equipment Maintenance Association, the <br />National Association of Fleet Administrators, and the American Public Works Association.