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Public Works Agency <br />https://www.santa-ana.org/pw <br />Item # 23 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />March 2, 2021 <br />TOPIC: Real Estate Title and Escrow Services <br />AGENDA TITLE: <br />Approve Agreements with Commonwealth Land Title Company, Fidelity National Title, <br />and Chicago Title Company for On -Call Real Estate Title and Escrow Services in an <br />Aggregate Amount Not to Exceed $300,000 for up to a Five -Year Term <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute agreements with Commonwealth Land Title <br />Company, Fidelity National Title Company, and Chicago Title Company for on -call real <br />estate title and escrow services for a three-year term beginning March 2, 2021 and <br />expiring March 1, 2024, with two, one-year extensions exercisable by the City Manager <br />and City Attorney, for a total shared aggregate amount not to exceed $300,000 for the <br />term of the agreement, subject to non -substantive changes approved by the City Manager <br />and City Attorney. <br />DISCUSSION <br />The City routinely has roadway enhancements and other public improvement projects, <br />which require real estate, and title and escrow services, for property acquisitions and title <br />searches. Approval of this item will allow the City to retain Commonwealth Land Title <br />Company, Fidelity National Title, and Chicago Title Company to provide real estate title, <br />escrow, and related services for various Capital Improvement Projects and for other <br />facilities that will be utilized by the public under the direction of City staff. In addition to <br />real estate title, escrow, and related services, the firms will provide preliminary title <br />reports, litigation guarantees, title insurance coverage assistance, and purchase <br />agreement review. <br />On September 28, 2020, the Public Works Agency released Request for Proposals No. <br />20-123 on the City's online procurement portal, PlanetBids, soliciting proposals from <br />qualified firms for on -call real estate title and escrow services. Three proposals were <br />received on October 12, 2020. All proposals were deemed responsive and were <br />subsequently evaluated and ranked by a review committee composed of personnel from <br />the Public Works Agency CIP Engineering staff. Ranking criteria included relevant project <br />experience, firm experience, understanding of need, schedule of delivery, and references. <br />In accordance with the Qualifications Based Selection process, the fee schedules were <br />