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Ad Hoc Commmittees March 2, 2021 Page 2 5 3 1 The Ralph M. Brown Act (Gov. Code, § 54950-54963; the “Act”) generally provides that the legislative body of a local agency must hold its meetings open to the public except as expressly provided in the Act. (Gov. Code, § 54953(a).) Section 54952 of the Act defines legislative body to include: The governing body of a local agency or any other local body created by state or federal statute. A commission, committee, board, or other body of a local agency, whether permanent or temporary, decision making or advisory, created by charter, ordinance, resolution, or formal action of a legislative body. Standing committees of a legislative body irrespective of their composition, which have continuing subject matter jurisdiction, or a meeting schedule fixed by charter, ordinance, resolution, or formal action of a legislative body. Advisory bodies in general and all standing committees must comply with the open meeting requirements of the Brown Act. However, advisory committees, commonly referred to as ad hoc committees, “composed solely of the members of the legislative body which are less than a quorum of the legislative body” are not subject to the Act’s open meeting requirements. (Gov. Code, § 54952(b).) In forming an ad hoc committee, best practices require the City Council to articulate the specific task or objective that the ad hoc committee is expected to complete or perform and further requires the City Council to establish a time frame for the completion of that task or objective. Once created, the ad hoc committee should report back to the City Council at a noticed public meeting on the committee’s progress, within the time period established by the City Council at the time the committee is created. Once the ad hoc committee’s task or objective is completed, the ad hoc committee is required to report back to the City Council, at which point the ad hoc committee will be dissolved. The actions and reports of each ad hoc committee should be reflected in the City Council meeting minutes. The proposed Ad Hoc Committees are as follows: Solid Waste Ad Hoc Committee Composed solely of three members of the City Council, appointed by the Mayor Serves in an advisory capacity to the City Council Studies, reviews, and/or discusses the following topic: Solid waste services competitive request for proposals process Reports in intervals as needed Automatically dissolves upon the report to the full City Council Housing Ad Hoc Committee Composed solely of three members of the City Council, appointed by the Mayor Serves in an advisory capacity to the City Council